Holding events, festivals & promotions in H&F
You need permission for holding most events in our parks and open spaces. Small parties & picnics with minimal infrastructure don't usually require permission. For a guide see information about picnics & parties.
Most events are also subject to hire fees. Costs depend on the infrastructure needed and the size, type and number of days on site. For an idea of the cost involved, please email firstname.lastname@example.org
Allow yourself enough time to plan properly. You’ll need about 3 months for a small event and at least 6 months for large events and festivals.
To make an initial enquiry, please email us at email@example.com. Please provide as much detail about your event proposal in your enquiry as possible.
Some events in parks require a temporary event notice (TEN). The events team will advise you whether you will need to apply for a TEN.
You will be asked to provide some documentation, see our event planning documentation guide.
Most events require consultation with residents & other park stakeholders.
Depending on the type and size of your event you may be required to attend a resident consultation meeting.
The full consultation process may take between 12-16 weeks.
If at any time the event proposal is rejected during the process, the event will not be able to take place.
Once all paperwork has been received, reviewed and agreed we will issue a booking confirmation.
For more information about the borough’s open spaces and to search for a park, visit parks and open spaces.
Help with planning your event
Planning an event can be a very rewarding experience and a great way to bring your community together. However, it takes a lot of hard work and expertise to bring an event to life, so we’ve brought together some handy documents to support you.
‘Can Do’ Guide
This great guide to organising and running voluntary and community events should be your first port of call.
Hammersmith & Fulham Events Guide (pdf)
A quick introduction to the events planning process in Hammersmith & Fulham
London Events Toolkit
Visit the London Events Toolkit website for a one-stop guide to planning events in the capital.
You do not need permission to hold a small, self organised picnic or children’s party that does not include large infrastructure, inflatables or hot food for under 30 people.
You can have a maximum of one 3m by 3m gazebo (weighted down with sand bags or metal plates, not staked into the ground) and a small picnic table or fold up garden chairs.
Permission is required, and charges apply for BBQs, hot food vendors, bouncy castles or other inflatables and events which will have over 30 attendees.
You will also need permission from us and charges will apply if your event is organised by a party planner, children’s entertainment or sports company.
BBQs are only permitted as part of a professionally organised event approved by the H&F Events Team and operated by a qualified caterer. Charges apply. Please note that during periods of severe hot weather and drought, BBQ's may not be permitted to take place
Bouncy castles and inflatables can be dangerous if not properly managed. They must be PIPA registered and provided by and managed on-site by a professional hire company with up to date & relevant health and safety documentation including public liability insurance, risk assessment and method statement.
It's not possible to give picnics and children's parties exclusive use of any park space.
General do’s & dont’s of park use
- Do respect the park and its wildlife, plants and trees, tidy up, take your rubbish away with you and have fun.
- Do be mindful of other park users and residents and ensure that you are not causing a disturbance.
- Do be aware that some areas of the park may be pre-booked for sports or events use.
- Amplified music and PA systems are not permitted without prior agreement from the H&F Events Team.
- Don’t use: Single use plastic, Water bombs, fireworks, pyrotechnics, paper lanterns
- Don’t use Motorised vehicles as part of your event programme
- Don’t arrange balloon releases are not permitted.
- Any vehicle access onto parks and open spaces is strictly prohibited unless permission has been granted by the H&F Events Team
For full details on what is and isn’t permitted please see park byelaws
Park byelaws must be adhered to. See Park Byelaws (pdf)
No single use plastic
As part of our commitment to cut out single use plastic within H&F council, we ask that all event organisers provide suitable alternatives to single use plastic within their events.
External venues and spaces
There are plenty more community venues in Hammersmith & Fulham which are not managed by our in-house events team.
For more information, please see Community space
If you need help, please get in touch. We aim to respond to all email within 48 hours, this may be extended during busy periods
020 8753 2135