Holding events, festivals and promotions in H&F

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Permission and planning

You need permission for holding most events in our parks and open spaces. Small parties and picnics with minimal infrastructure don't usually require permission. For a guide see our information about picnics and parties section.

Allow yourself enough time to plan properly. You’ll need about 3 months for a small event and at least 6 months for large events and festivals. 

To make an initial enquiry, please email the events team and provide as much detail about your event proposal as possible. 

Some events in parks require a temporary event notice (TEN). The events team will advise you whether you will need to apply for a TEN.

You will be asked to provide some documentation.

Most events require consultation with residents and other park stakeholders. Depending on the type and size of your event you may be required to attend a resident consultation meeting. The full consultation process may take between 12-16 weeks.

If at any time during the process the event proposal is rejected, the event will not be able to take place.

Once all paperwork has been received, reviewed and agreed we will issue a booking confirmation.

For more information about the borough’s open spaces and to search for a park, visit our parks and open spaces web page.

Help with planning your event

Planning an event can be a very rewarding experience and a great way to bring your community together. However, it takes a lot of hard work and expertise to bring an event to life.

Picnics and children’s parties

You do not need permission to hold a small, self organised picnic or children’s party that does not include large infrastructure, inflatables or hot food for under 30 people.

You can have a maximum of one 3m by 3m gazebo (weighted down with sand bags or metal plates, not staked into the ground) and a small picnic table or fold up garden chairs.

Permission is required, and charges apply for BBQs, hot food vendors, bouncy castles or other inflatables and events which will have over 30 attendees.

You will also need permission from us and charges will apply if your event is organised by a party planner, children’s entertainment or sports company.

BBQs are only permitted as part of a professionally organised event approved by the H&F Events Team and operated by a qualified caterer. Charges apply. Please note that during periods of severe hot weather and drought, BBQs may not be permitted to take place.

Bouncy castles and inflatables can be dangerous if not properly managed. They must be PIPA registered and provided by and managed on-site by a professional hire company with up to date and relevant health and safety documentation including public liability insurance, risk assessment and method statement.

It's not possible to give picnics and children's parties exclusive use of any park space.

General dos and don’ts of park use

  • do respect the park and its wildlife, plants and trees, tidy up, take your rubbish away with you and have fun
  • do be mindful of other park users and residents and ensure that you are not causing a disturbance
  • do be aware that some areas of the park may be pre-booked for sports or events use
  • do not use amplified music and PA systems - they are not permitted without prior agreement from the H&F Events Team
  • do not use single use plastic, water bombs, fireworks, pyrotechnics and paper lanterns
  • do not use motorised vehicles as part of your event programme - any vehicle access onto parks and open spaces is strictly prohibited unless permission has been granted by the H&F Events Team
  • do not arrange balloon releases - they are not permitted.

For full details on what is and is not permitted, please see our Park Byelaws. Park Byelaws must be adhered to.

No single use plastic

As part of our commitment to cut out single use plastic within H&F Council, we ask that all event organisers provide suitable alternatives to single use plastic within their events.

External venues and spaces

There are plenty of community venues in Hammersmith & Fulham.

For more information, please see our community space web page.

Fees

Hire of parks & open spaces for events

Day hire fees of H&F parks and open spaces
Number of attendees Community Charity Commercial Corporate/Private
Under 200 £155 £375 £747.50 £1,500
200 to 499 £758.34 £758.34 £1,000 £1,995
500 to 999 £758.34 £1,000 £1,517 £2,495
1,000 to 4,999 £758.34 £1,495 £2,990 £4,990
5,000 to 9,999 POA £2,990 £5,980 £9,980
10,000 to 14,999 POA £5,980 £11,960 POA
15,000 to 19,999 POA £11,960 £23,920 POA
Infrastructure fees
Large infrastructure - see note 1 £500
Bar for 100 to 499 attendees £250
Bar for 500 to 999 attendees £500
Bar for over 1,000 attendees POA

Note: This is an infrastructure that may cause damage to the park, dependent on assessment for example staging and screens.

Special event fees
Sporting events - see note 2 £3.20 per head
Small funfair up to 5 rides £515
Medium funfair up to 10 rides £1,030
Large funfair over 10 rides £2,060

Note 2: Sporting events include Race for Life and the Fulham 10K 

Promotional activity fees
Small half-day £757.50
Small full-day £1,517
Large half-day £1,517
Large full-day £2,272.50
Roaming (per team of 5) £340
Additional fees
Admin Fee – Community and Charity £85
Admin Fee – Commercial, Corporate and Private £170
Deposit 50% of overall event fee at time of booking, full payment due 6 weeks before event.
Cancellation Fee (% of total event cost)

Over 8 weeks: 100% refund

8 – 5 weeks: 50% refund

4 weeks or less: No refund

Damage deposit (Reinstatement costs) POA
Build and derig days 50% of day hire fee

Community Events: A community event is run by a community/voluntary group based and registered in the London Borough of Hammersmith and Fulham. The event must directly benefit Hammersmith and Fulham local community and does not knowingly exclude any persons; it must generate a positive impact upon the local community with support from local people.

Charity Events: A charitable organisation or registered charity may raise money or awareness of itself through an event. A charitable event can either be organised by a not-for-profit community group, advocate, or individual raising funds for a registered charity.

Commercial Events: A commercial event is defined as a profit making, brand building, or promotional event. It can be a ticketed or a non-ticketed event and can last for more than one day. It may feature an individual or multiple commercial or corporate sponsor(s).

Corporate or private events: A private or corporate event is organised by an organisation or business for its employees or clients. It can be a private or a ticketed event with restricted access to the public. It may also be a promotional road show or media event that has a specific desire to promote brands and companies. This category also includes individuals organising a private event e.g. a wedding.

Contact details

If you need help, please get in touch. We aim to respond to all email within 48 hours, this may be extended during busy periods.

020 8753 2135

events@lbhf.gov.uk