School staff zone newsletter guidelines

Submitting items for inclusion in the School staff zone e-newsletter

LBHF staff are requested to ensure that all communications to schools are sent via the School staff zone. Items for inclusion in the bulletin should be sent to us at joycelyn.minors@lbhf.gov.uk and ci@lbhf.gov.uk before midday on Friday, to be included in the following Monday's e-bulletin. Please use the template linked here to submit your information.

The school staff zone is not password protected and is accessible to the public. Anyone can subscribe to receive the newsletter.

We set up the school staff zone after heads told us they want a more manageable and accessible method for communications and to also enable large documents to be available without overloading email systems.

Completing the communications template

Step 1 - the coversheet template

Download the template and save it to your desk top

Step 2 - how to fill in the template

Fill in the first half of the template, as below. Each section needs to be filled out or the form will be returned.

As a guide:

  • Title and summary:
    Please keep these short but descriptive so that school staff can easily see what your communication is about. Both are also included on the ebulletin.
  • Target schools:
    The email bulletins are categorised by target school group – nursery, primary, secondary, special. Please type one or more groups or state ‘all’.
  • Specific schools:
    Occasionally your item may only be for the attention of specific schools. The schools should be listed in this section, e.g. VA schools only. Please note we cannot send the newsletter to just the schools you specify - if it is very important to you that only the specified schools receive the item then please email those schools directly. If in doubt please contact ci@lbhf.gov.uk
  • For the attention of:
    The school staff to whom your message is directed, e.g. heads, SENCOs, the SLIT team. List them here.
  • For information or action required/due date:
    If your communication has an action deadline date, please include it here. If it is just for information, please clearly state that.

Example of a completed template

Title:

New schools reconciliations process

Summary:

From 1 April 2016 the new schools reconciliations process will come into full use. Training workshops are available to assist with the transition.

Target schools:

All

Specific schools

 

For attention of:

headteachers, SAOs, bursars

Author:

Joe Bloggs

Contact:

Joe Bloggs

Email:

joe.bloggs@lbhf.gov.uk

Telephone:

020 8753 3731

Date of newsletter:

21 April 2015

Attachment: SBM meeting agenda 15/05/2000

Action required/
due date:

Please e-mail Joe Bloggs before 31 March 2015 to book a place on a workshop.

Please then enter your full communication items details in the space provided. if you are also providing attachments it is helpful to list these here as well.

Step 3 - who to send it to

Once the template has been filled in, forward it along with any attached documents, to the C&I team at joycelyn.minors@lbhf.gov.uk and CI@lbhf.gov.uk.

Step 4 - when to send

The deadline for submitting items for inclusion is 12 noon on Friday for the next Monday's newsletter.

The School Staff Zone newsletter goes out to all schools every Monday at about 8.30am during term time.

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