School staff zone newsletter guidelines
Submitting items for inclusion in the School staff zone e-newsletter
LBHF staff are requested to ensure that all communications to schools are sent via the School staff zone. Items for inclusion in the bulletin should be sent to us at firstname.lastname@example.org, email@example.com and firstname.lastname@example.org before midday on Friday, to be included in the following Monday's e-bulletin. Please use the template linked here to submit your information.
The school staff zone is not password protected and is accessible to the public. Anyone can subscribe to receive the newsletter.
We set up the school staff zone after heads told us they want a more manageable and accessible method for communications and to also enable large documents to be available without overloading email systems.
Completing the communications template
Step 1 - the coversheet template
Step 2 - how to fill in the template
Fill in the first half of the template, as below. Each section needs to be filled out or the form will be returned.
As a guide:
- Title and summary:
Please keep these short but descriptive so that school staff can easily see what your communication is about. Both are also included on the ebulletin.
- Target schools:
The email bulletins are categorised by target school group – nursery, primary, secondary, special. Please type one or more groups or state ‘all’.
- Specific schools:
Occasionally your item may only be for the attention of specific schools. The schools should be listed in this section, e.g. VA schools only. Please note we cannot send the newsletter to just the schools you specify - if it is very important to you that only the specified schools receive the item then please email those schools directly. If in doubt please contact email@example.com
- For the attention of:
The school staff to whom your message is directed, e.g. heads, SENCOs, the SLIT team. List them here.
- For information or action required/due date:
If your communication has an action deadline date, please include it here. If it is just for information, please clearly state that.
Please then enter your full communication items details in the space provided. if you are also providing attachments it is helpful to list these here as well.
Step 3 - who to send it to
Step 4 - when to send
The deadline for submitting items for inclusion is 12 noon on Friday for the next Monday's newsletter.
The School Staff Zone newsletter goes out to all schools every Monday at about 8.30am during term time.