How to comment on planning applications

How to comment on planning applications

Every member of the community has the right to comment on any planning application, and we take your comments into consideration when recommending the application for approval or refusal.

To be taken into consideration, a comment, also know as a representation, you must include your full name, full postal and / or email address and a contact telephone number if possible. Letters will not be acknowledged. Your comments whether submitted online, via email or in a letter will become public documents, they cannot be treated as confidential even if the writer expressly wishes it (in accordance with the Local Government Act 2000).


How do I comment on a planning application?

Group members or statutory consultees

If you are a statutory consultee or want to comment as part of a resident or community group please note that you now need to register using our new online tool: Consultee Access. Find more information on this page

Comment as an individual

First, find the planning application you wish to make the comment about.

The planning application search allows you to search for and access valid planning applications. You can search using the property address or the application reference number. Once you have found the application you can comment on it.

Planning application search

  • Comment online 
    Search for the planning application and if it is available for comment, you will find a 'Make a public comment' button on the specific planning application details page.
  • Comment by post
    London Borough of Hammersmith & Fulham 
    Planning division  
    Transport and Technical Services
    Town Hall Extension
    King Street
    London  W6 9JU

It is important that you find out as much as you can about the details of the application. This can be achieved either by discussing the proposal with the applicant, by inspecting the application online via the searches linked below or at the planning reception.

If you would like more information related to the planning search or the data shown on the planning search, please check the following guides:

Use our Public Access guide to learn how to find planning applications (PDF, 318Kb)

Use our Public Access guide to learn how to find which constraints affect your property (PDF,213Kb)


What details should you include in your representation?

Whether you are writing to the council to object or support an application, you should clearly identify the planning application you are referring to and the particular points which you wish the council to consider. Applications must be decided on their merits and other factors affecting the eventual decision will include:

  • planning policies and standards which have a bearing on the application
  • central government directives and guidance on the type of development proposed
  • any similar developments which may already have taken place in the area
  • possible impact of the proposal on the area

A refusal of planning permission must be based on valid planning reasons. Development is sometimes approved even when objections have been received. Planning officers often seek improvements to a proposals in response to representations and this may result in the application being revised before it is determined. The council often imposes conditions on planning permission designed to limit the impact of the development and to ensure that it does not cause undue harm. The decision notice will be placed on the council website within ten working days after a decision has been made.


How will I know if a planning application has been submitted?

There are a number of ways that you might discover that a planning application has been submitted to the council. Please note that only valid applications will be made available to view in these ways.

  • Neighbour notification: The council must serve a neighbour notification notice on certain neighbouring property owners and occupiers.
  • Local press: Following submission of certain applications, the council may decide, because of the nature of the proposal, that the application should be advertised in the local press. This allows a wider section of the community to be aware of the proposal.
  • Email alerts: Register for planning application email alerts and receive regular updates about planning applications in your area.
  • Weekly list of applications: Check the list for recently submitted applications
  • Make a property search or application search: see links above 


Is there a time period for making a representation?

It is important to be aware that there are time limits within which you must submit your written comments to the council:

  • If you are responding to a neighbour notification notice or are aware of the application by some other means, you have 21 days from the date of the notice to submit your written comments. In most cases, the application will be validated on the same date as the notice is served, however, on occasion, this may not be the case. It is always advisable to contact the us to check on the neighbour notification period. It is normal practice for us to allow an extra three days for receipt of written comments.
  • Where an application has been advertised in the local press by the Council, you will have either 14 or 21 days from the date of the advert to submit your written comments. Please check the specific advert for which time period applies.


What happens next?

Representations, comments or objections are taken into account when an application is determined. The majority of applications are determined under delegated powers although some applications will be referred to the Planning Applications Committee.

» Planning committee meeting calendar

Where an application is determined by the planning committee, a report is prepared and reference will be made to the comments received. Copies of the Committee agenda and the papers circulated will be available for public inspection five working days in advance of the Committee meeting. It is the Committee's practice not to allow members of the public, who have submitted a comment regarding an application, to speak at the committee meetings. The same policy applies to the applicant. All meetings are however held in public, and you may attend to listen to the debate.


Appeals and complaints

If the council refuses permission then the applicant can appeal to the Secretary of State and the decision is taken out of the Council’s hands.  Your comments would be reported to the Inspector appointed by the Secretary of State to consider the appeal. You would be given an opportunity to make further written representations or to appear at any informal hearing or public local inquiry which may be held.
There is no right of appeal for local residents if the Council decides to grant planning permission.

If you are not satisfied with the council’s handling of a planning application you can make a formal complaint through the council's Corporate Complaints Process. Complaint forms and advice on procedure are available here.


What else can you do?

You could discuss your comments with your local councillor who might be able to represent your views at the Planning Committee.

» Find your councillor


Need more help?

A useful resource for planning is www.planning-applications.co.uk and particularly the section on commenting on planning applications.

Page last updated: 13/03/2014