School Staff Zone template guidelines

School Staff Zone template guidelines

Step-by-step guide for completing the communications template

Step 1

Download template from the homepage of the School Staff Zone website and save to your desk top.

Step 2

Fill out the first half of the template, as below. Each section needs to be filled out or the form will be returned. As a guide:

• Title & summary: Please keep these short but descriptive so that school staff can easily see what your communication is about. Both are also included on the ebulletin.
• Target school(s): The email bulletins are categorised by target school group – nursery, primary, secondary, special. Please type one or more groups or state ‘all’.
• Specific schools: Occasionally the communication only needs to go out to specified schools. The schools should be listed in this section, e.g. VA schools only.
• For the attention of: The school staff to whom your message is directed, e.g. heads, SENCOs, the SLIT team. List them here.
• For information or action required/due date: If your communication has an action deadline date, please include it here. The date will be added to the ‘action deadlines’ page on the website so that school staff can see at a glance when a deadline is approaching. If it is just for information, please clearly state that.

All communication items should comply with the LBHF style guide. In particular, please avoid overuse of capitals.

Below is an example of a template:

Title:	New schools reconciliations process
Summary:	From 1 April 2010 the new schools reconciliations process will come into full use. Training workshops are available to assist with the transition.
Target school(s):	All
Specific schools
For attention of:	Heads, SAOs, bursars
Author:	Joe Bloggs
Contact:	Joe Bloggs
Email:	joe.bloggs@lbhf.gov.uk
Telephone:	020 8753 3731
Date:	21 April 2010
Action required/ due date:	Action: Please e-mail Joe Bloggs before 31 March 2010 to book a place on a workshop.

Please then enter your full communication items details in the space provided. if you are also providing attachments it is helpful to list these here as well.

Step 3

Once the template has been filled out, forward it along with any attached documents, to the C&I team at CI@lbhf.gov.uk.

Step 4

The C&I team will compile all received communications together into the appropriate ebulletins (nursery, primary, secondary or special) for circulation.
» SSZ ebulletin distribution dates and communication deadlines

Further information

» Introduction to School Staff Zone

» Step-by-step look at the School Staff Zone website

» Frequently Asked Questions