Archived Contract Notices 2008

The following are copies of Contract Notices previously published by the Council during 2008

Title:

Prior Information Notice for Security & Reception Services
Contracts for New Roads and Street Works Act (NRSWA) Inspections and Core Sampling of Utility Reinstatement.
The provision of Catering Services at Ravenscourt Park Tea House (expired Friday 08 February 2008).
Support services for people living with and affected by HIV (expired 31 January 2008)
Private Hire vehicle/Taxi Services (expired 17 March 2008).
Cycle training for children & students and adults, and cycle maintenance training (expired 19 March 2008)
Service User Involvement Project proposals invite (until 01 April 2008 - 12:00 noon) (will open a new page)
"Bike to Work" Employee Scheme (expired 31 March 2008)
Actuarial services (until 8 April 2008)
Security & Reception Services (until Friday 11 April 2008)
Incontinence Laundry Service (consultation notice) (until 27 April 2008)
Home Care and Housing Related Support Consultancy Services (until 23 April 2008)
Approved List of Function & Event Catering Services (until 30 April 2008)
Term contracts for paving; and gully cleansing, gully repairs and sewer connections (until 12 May 2008)
Non-life Insurance Services (until 12 May 2008)
Expressions of Interest to become The Host organisation for the Local Involvement Network (LINk) (until 28 May 2008).
School Meals Contract (until 12 June 2008)
Annual Firework Display Contract (until 16 June 2008)
Home Care and Housing Related Support Services to 25 extra care sheltered units (until 20 June 2008)
Responsive Repairs and Maintenance Contract to Non-Housing properties 2009-2012 (until 1 July 2008)
Parent Partnership Services – Increasing Parental Confidence (until 04 July 2008)
Dads and Lads weekends project (until 31 July 2008)
Place Satisfaction Survey (London Councils Ltd tendering exercise) (until 22 August 2008)
Contract for Street Outreach Service for Rough Sleepers (until 10 September).
Regulatory Reform (Fire Safety Order) 2005 – Fire Risk Assessments (until 23 September 2008)
Christmas Festive Season Event(s) Contract 2008 (until 26 of September)
A Social Inclusion Activities Services Contract for People with a Dementia or Korsakoff's Syndrome (until 2 October 2008)
Consultancy Services Contract for West London Housing Market Assessment (until 13 October 2008)
Professional consultancy services for Bishop's Park & Fulham Palace Grounds restoration and revival (applications no later than 17:00 hrs on 13 October, tenders to be returned no later than 12:00 noon on 23 October 2008)
Practical Homecare Support Services (until 31 October 2008)
Passenger Transport - Consultation (until 7 November 2008)
Contract for Mental Health Day Opportunities: Specialist Employment Pathway (until 7 November 2008)
Contract for Mental Health Day Opportunities: Signposting and Referral Pathway (until 7 November 2008)
Contract for an Action Research Pilot for the Provision of a Supported Lodgings Scheme for Young People in the Borough (closing date 21 November 2008)
Non-Housing Construction Related Consultancy Services Contract (2009-2014) (closing date 24 November 2008)
Catering Services at Bishop's Park Teahouse (expressions of interest by 5 Dec. 2008)
Contract for Substance Misuse Treatment Sercices (expires 23 Dec. 2008)

Support services for people living with and affected by HIV (until 31 January 2008)

In 2007, Hammersmith and Fulham Primary Care Trust (HFPCT) in partnership with the Council undertook a review of its support services for people living with and affected by HIV. As a consequence of the review, organisations with experience of providing health and well being services are being invited to tender for the provision of services that -

reduce and eliminate inequalities in experiences and outcomes for users of HIV services and Sexual Health services;
supports HIV positive people and communities in dealing with Sexual Health; and
supports early intervention and access to primary care services.

Organisations wishing to express an interest in providing these services should visit the HFPCT website for further information. HFPCT is tendering using an Open Procedure (no pre-qualification arrangements) with documentation available through their website. Tenders must be returned in accordance with the instructions given on the website no later than 12:00 Noon on 31 January 2008. The tendering of these services is being undertaken by the HFPCT on its own behalf and that of the Council.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

THE PROVISION OF CATERING SERVICES AT RAVENSCOURT PARK TEA HOUSE (until Friday 08 February 2008).

The Council is tendering a four year lease and catering contract for Ravenscourt Park Tea House (situated in Revanscourt Park, Hammersmith, London, W6). The requirements contained in the lease will be to provide catering service to users of the park. These services must be provided throughout the year and have a menu of hot and cold beverages, hot and cold light snacks (e.g. breakfast dishes, lunchtime courses with side dishes, salads, afternoon cakes and pastries) confectionary and home made products. The service provider will also be expected to arrange or cater for seasonal events (e.g. summer BBQ). The contract is expected to commence on 1 April 2008.

Expressions of interest are sought from professional caterers or catering management companies who wish to be considered to be included in the tender process for the Tea House. Respondents must submit an application, in their own chosen format, which must include the following six items:

(a). A profile of the applicant (e.g. sole trader, partnership, company or consortia);
(b). Details of previous work undertaken by the applicant over the last 3 years of a similar nature (including referees). The Council may select any number of these organizations to obtain references;
(c). A statement of each of the applicants' overall turnover and accounts for the past 3 years

Applicants must also demonstrate in their Expressions of interest:

(d). A proven track record in providing catering management of the highest calibre;
(e). Experience in preparing and implementing a marketing plan for the properties within which they work; and
(f). A proven track record in meeting exceptionally high standards in terms of food safety regulations, Occupational Health & Safety standards.

Failure to submit any of these items (listed in (a) – (f) above) will result in the expression of interest being rejected. Expressions of interest must be received no later than 12:00 noon on Friday 8 February 2008 (applications received after this date will be rejected). Expressions of interest must be in writing and sent to Mr. J. Kale ( Area Catering Manager) whose address is given below (please note that the Council is unable to accept email or faxed applications).

Further information may be obtained from the Area Catering Manager.

Mr. Jem Kale, Area Catering Manager
Parks and Culture Division, Residents Services Department
London Borough of Hammersmith & Fulham
Town hall, King Street, London, W6 9JU
Tel: 020 8753 2370
Mobile: 0797 348 8965

Notice dated 9 January 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Contracts for New Roads and Street Works Act (NRSWA) Inspections and Core Sampling of Utility Reinstatement.

The council invites interested organisations to express an interest in providing one or both of the following contracts:

1. A contract for the Inspection of Utility Highway reinstatements
2. A contract for the Core Sampling of Utility Highway reinstatements

1. Scope: The Inspection of Utility Highway reinstatements Tender

1.1 It is envisaged that the services will encompass carrying out Categories A, B and C as well as any miscellaneous highway inspections to be carried out in accordance with the current Department for Transport “Code of Practice for Inspections” 2002 as may be amended from time to time and the “Specification for the Reinstatement of Openings in Highways” as may be amended from time to time.

1.2 For guidance only the total number of inspections predicted to be carried out every year is approximately 3000. For the avoidance of doubt there is no guarantee of work or minimum or maximum spend.

2 Scope: Core Sample Tender of Utility Highway reinstatements

2.1. It is envisaged that the services will encompass carrying out core samples of reinstatements at pre-determined locations within the London Borough of Hammersmith and Fulham, core results to be submitted in full compliance of NRSWA documentation, Street Works notices will be required to be submitted to the Borough, all coring reinstatements to have edge sealant and parking suspensions to be arranged by the contractor where necessary.

2.2. It will be a provision that the contractor must be UKAS Accredited as a coring provider.

2.3. The core samples are to be carried out on a monthly basis with approximately 40 to 50 core samples per month. Due to the location of the London Borough of Hammersmith and Fulham it is necessary to carry out some cores at weekends. It will be the responsibility of the contractor to arrange parking suspensions.

2.4. For guidance only the total number of core testing in the borough is estimated at approximately 500/600 per year. This does not commit the Council to the actual amount of work carried out, but it may be greater or less than this figure.

In both cases, the Council is looking to provide high standards of service and applicants must have experience in providing the services described above. The new arrangements for both contracts will start from early April 2008.

Due to the nature of these contracts the Council intends running an "Open" tendering procedure which means that there will be no pre-qualification procedure for either tendering exercise. Applicants must apply for the full tender pack on or before 12:00 noon on Friday 15 February 2008 and return their tenders in accordance with the instructions to tenders on or before 12:00 noon on Friday 22 February 2008. Applications and tenders received after these times and dates cannot and will not be considered. The Council will make a charge of £40 to cover the printing and processing costs of each application. This fee will be refunded to all tenderers who submit a valid tender. Cheques should be made payable to the “London Borough of Hammersmith & Fulham”.

Although the contracts are separate, the Council welcomes bids from contractors who wish to supply services for both contracts.

Applications should be sent to

Mr Ian Hawthorn
Environment Department
London Borough of Hammersmith & Fulham,
Town Hall, King Street, London, W6 9JU.

A copy of this Contract Notice was also forwarded for publication in the “Surveyor” on 30th January 2008.

Notice dated 24 January 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

PRIOR INFORMATION NOTICE:
CONTRACTORS OPEN DAY FOR SECURITY AND RECEPTION SERVICES

In 2008, the Council will be competitively tendering a contract that is likely to combine a mix of security, patrol and customer reception duties, with the aim of:

placing a contract notice in January;
awarding the contract in the summer;
the contract becoming operational in September 2008.

This contract is but one of several that the council is letting as part of a 3-year market testing programme designed to achieve better value for money for residents.

Service description.

The appointed service provider will be required to deal with reception enquiries from the public and visitors at a number of council buildings in a courteous, helpful and professional manner, monitor and control access to these buildings, carry out patrols of them, deal with any incidents that may arise, respond to alarms, check and monitor alarm equipment, and carry out basic administrative duties. These duties will also apply to functions held at council buildings such as public meetings, elections, weddings, and, possibly at council-organised outdoor events.

These services are currently required at 11 buildings, though the number may change before and/or during the contract period.

These services are currently provided by a directly-employed workforce. The council’s preliminary view is that should this work transfer to an external organisation, the provisions of the EU’s Acquired Rights Directive and the UK’s TUPE Regulations 2006 are likely to apply.

Aims of the contract

The over-riding objective in letting this contract is to achieve better value for money, taking into account both cost and quality. At present, no decisions have been taken on:

what services should be included within the contract;
how long the contract should be for;
the degree of co-ordination required with future plans for facilities management, and the on-going Civic Accommodation Project (due to be completed 2012);
whether there will be an in-house bid.

Contractors’ open day

To aid and inform this decision-making process, the Council is keen to hear from interested organisations on how this contract should be packaged and let in order to optimise the return of good quality value for money bids that will form the basis for future service delivery.

Accordingly, a contractors’ open day with be held in Hammersmith and Fulham on Thursday 18 October 2007, which will include:

further background information being provided by the council;
a tour of a representative sample of council buildings;
a keynote speech from Cabinet Member, Councillor Greg Smith;
opportunities for the council and interested organisations to discuss jointly how best to approach this procurement.

The council would prefer it if organisations interested in attending the open day contact us via e-mail at security.tender@lbhf.gov.uk. Where this is not possible, telephone calls can be made to Claire Rai on 020-8740-3416.

A Prior Information Notice was sent for publication in the Official Journal of the European Union on 13 September 2007 and published on 15 September 2007.

Notice dated: 13 September 2007.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Private Hire vehicle/Taxi Services

Applications are invited from suitably experienced and qualified London Public Carriage Office (PCO) Licensed operators who wish to be included on a list of selected tenderers for the provision of Private Hire / Taxi Services to the Council. The contract will commence on 1 September 2008 and will be for a duration of 4 years with break clauses after 2 years and 3 years.

Currently, the majority of the Council's contracted Private Hire/Taxi Vehicle service is being provided by a single external provider.

The provision of private hire/taxi services for the Council will be divided into four separate lots. The intention is to appoint a single provider for lot 1, up to 5 providers for lot 2 providers for lots 3 & 4 . Tenderers are welcome to bid for as many of these lots as they wish. Outline details of the lots are as follows:

Lot 1: The provision of ad-hoc private hire vehicles and/or taxi services.
Non-executive private hire / taxi service for ad hoc journeys. Maximum response time 30 minutes. A large proportion of journeys will be local and many will require the contractor to provide an suitable escort. The majority of journeys will be for up to 3 persons however the contractor will also be required to make 8-seater MPV’s available on request. At least 10% of vehicles must be wheelchair accessible. The service has the potential to operate 24 hours a day for the whole year.

Lot 2: The provision of non-executive private hire / taxi services for regular/ scheduled journeys - (multiple bookings or non local). Apart from a generally restricted operation (Monday- Saturday 7.00am to 7.00pm) the operating requirements are as per lot 1.

Lot 3: The provision of specialist mobility vehicle services.
Specialist mobility escorted transport for service users with specific mobility requirements. Vehicles must be accessible for specialist wheelchairs and/or suitable for transporting service users in a reclined position (lying flat.) This lot requires the provision of appropriately trained and qualified crews. This service will generally operate between the hours of 7.00am and 7.00pm Monday – Saturday.

Lot 4: The provision of secure transport.
Secure, escorted transport for young offenders and for children and young people attending court proceedings and related activities. This service will generally need to be available between the hours of 7.00am and 7.00pm Monday- Fridays.

Service providers will be required to complete a Pre-tender Qualifying Questionnaire (PQQ) which will include (among other factors) the need to demonstrate:

Financial status appropriate to the level of undertaking.
Proven experience in contracts of similar size and nature.
Ability to provide suitable references (4) extending over a period of at least five years.

Contractors wishing to be considered must express an interest, obtain and submit their completed PQQ no later than 12.00 noon on 17 March 2008. The PQQ may be obatined from:

Mr Kevin Corrigan
Head of Site Care, Facilities & Corporate Travel Procurement
Childrens Services Department,
London Borough of Hammersmith & Fulham,
Town Hall, King Street, London, W6 9JU.
Tel. 020 8753 3653

A contract notice was dispatched for publication in the Supplement to the Official Journal of the European Union on 15 February 2008 and was published in OJEU on 19 February 2008 (under reference - 2008/S34-047356).

Notice dated 21 February 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Cycle training for children & students and adults, and cycle maintenance training

The Council is seeking expressions of interest from service providers to manage cycle training both for children/students (lot 1) and adults (lot 2), as well as a cycle maintenance training for both groups (lot 3). The contract will be for the duration of 1 year only commencing in the Spring 2008.

Lot 1: Child Training
It is envisaged that child cycle training will mainly be done in groups in schools, up to Levels 1 and 2 of the National Child Cycle Training Standards, supplemented by courses during school holidays, dependent on demand.

Lot 2: Adult Training
The Council is open to suggestions as to how the adult training could be done, but we have found that training tailored to individual needs, on one-to-one basis, in two hour sessions, and at a location decided by the trainee, have been very popular. The aim would be to give people the necessary skills and confidence to cycle in traffic, and would range from people who have never ridden a bicycle before to those who have some experience of cycling but need help in coping more confidently on busy roads. The training will have to meet the standards set out in the National Cycling Strategy.

Lot 3: Cycle Maintenance Training
We may also wish to consider providing some cycle maintenance training as part of the programme if there is sufficient demand for it.

Expressions of interest are sought from individuals or organisations ("applicants") with experience of providing such training. Individuals must be able to show how they would provide continuity of service in the event of sickness or other absence. The Council is prepared to consider offering contracts for all, some or individual lots and/or using more than one service provider. The award of the contract will be made on the basis of price (50%) and quality/experience (50%). Applicants should note that the Council reserves the right to make no award of contract if offers are not viewed as meeting the objectives of the procurement exercise.

The Council is running an open tendering procedure which means that there will be no pre-qualification process. Applicants must apply for a tender pack on or before 12:00 noon on Wednesday 19 March 2008. Applicants who decide that they wish to tender for the service must return their tender (in accordance with the information given in the Instructions to Tenders) by 12:00 noon on Wednesday 2 April 2008. Applications and tenders received after these times and dates cannot and will not be considered

To apply for the tender pack either write to

Mr Richard Evans
Environment Department
London Borough of Hammersmith & Fulham
Town Hall, King Street, London, W6 9JU. or

Email your request to richardm.evans@lbhf.gov.uk quoting “CT-tender” in the subject line, and giving a full postal address for receipt of the tender pack.

Notice dated 5 March 2008.

(Page updated 26 March 2008)

^ ^ Back to top ^ ^

"Bike to Work" Employee Scheme (until 31 March 2008)

The Council wishes to introduce a "Bike to Work" scheme as an employee benefit, operated via a salary sacrifice and is seeking to partner with a scheme provider to implement a solution. The Council estimates that the take up rate will be 3%-5% per annum of the workforce (approximately 350 staff). The tendering exercise is being run under a Restricted Procedure and a Contract Notice was forwarded for inclusion in the Supplement to the Official Journal on 29 February 2008 which was published on 4 March 2008.

The Contract will be awarded on the basis of the most economically advantageous tender received. The Contract will be for a 4 year period from the date of award. Organisations wishing to express an interest must obtain an application form (pre-qualification questionnaire) and return it, duly completed, on or before 12:00 noon on 31 March 2008 (late applications cannot and will not be considered). The application form is obtainable from -

Mr C Bainbridge,
Environment Department,
Town Hall, King Street,
Hammersmith, London, W6 9JU.

Tel. 020 8753 3354.

Notice dated 7 March 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

TENDER FOR THE PROVISION OF ACTUARIAL SERVICES (until 08 April 2008)

The Council invites tenders for the provision of actuarial services to the London Borough of Hammersmith & Fulham Pension Fund, which has assets of approximately £460 million. The actuary’s duties will include:

Undertaking the triennial valuation of the Assets and Liabilities of the Pension Fund
Undertaking the annual review of contribution rates;
Production of FRS17 accounting disclosure figures;
Providing advice/reports on the calculation of benefits in accordance with the Local Government Pension Scheme Regulations;
Providing advice and attending officer and member meetings concerning the actuarial report and other valuation issues, the effects of new legislation;
Providing advice/reports in relation to the pension implications of the market testing of the Council's services and admitted body agreements;
Carrying out other ad-hoc actuarial services.

The appointment will be for six years commencing 1st August 2008.

Tender documents including the full specification for the services can be obtained from

Mr Bob Pearce,
Business Support Section, Finance Department,
London Borough of Hammersmith & Fulham,
2nd Floor, Town Hall Extension,
King Street, London W6 9JU.

Tel. 020 8753 1808

A Contract Notice was sent for publication in the Official Journal of the European Union on 20 February 2008 and published on 22 February 2008 (reference 2008/S37-051204). The Council intends to us the Open Procedure to seek tenders and the award criteria is weighted 50% Price and 50% on a tenderer's ability to meet the Council's service requirements. The final date for applications for tender documents is 24 March 2008 and the closing date for the receipt of tenders is 08 April 2008 at 12.00 Noon (applications or tenders received after these dates (and time) cannot and will not be considered).

Notice dated 20 February 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Contract for Security & Reception Services (until 11 April 2008).

The Council is determined to put residents first and deliver more efficient, better value for money services.

As part of a market testing programme to achieve these objectives, the Council invites interested organisations to express an interest in its Security and Reception Services Contract. The contract is expected to commence February 2009 and run until January 2012, with an option to extend for up to two further years. The contract will be awarded to the most economically advantageous tender, taking into account quality and cost.

Service description:

Very often the first person a visitor will see on entering a council building will be a security receptionist. We want that first impression to be a good one. We see the tendering of this contract as an exciting opportunity for the successful contractor to work with us to improve customer service, security and value for money.

The appointed service provider will need to deal with reception enquiries from the public and visitors at a number of council buildings in a courteous, helpful and professional manner, monitor and control access to these buildings, carry out patrols of them, deal efficiently with any incidents that may arise, including emergencies and evacuations, respond to alarms, check and monitor alarm equipment, and carry out basic administrative duties. These duties will also apply to functions held at council buildings such as public meetings, elections, events, weddings and, possibly, at council-organised outdoor events. (For the avoidance of doubt, this list is not exhaustive.)

Security and reception services are currently provided at 11 council buildings, though the number may change before and/or during the contract period.

The Service Provider will be subject to statutory regulation made by the Security Industry Authority (SIA) under the Private Security Industry Act 2001.

Workforce-related information :
Whilst the security and reception services are currently provided by a directly-employed workforce, there will not be an in-house bid for this contract. The Council’s view is that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations (TUPE) 2006 apply to the outsourcing of this service. The successful contractor will therefore need to demonstrate to the Council that their bid complies with the TUPE Regulations and that they are able to provide a broadly comparable pension to any transferring employees; where organisations wish, or they do not have a broadly comparable scheme to offer, the Council will consider allowing admitted status to the Local Government Pension Scheme. At present, 25 security receptionists provide the existing service, plus a manager, supervisor and a finance and administrative support officer.

The Council is currently negotiating new “single status” terms and conditions for security and reception staff. Potential providers will be kept updated on the progress of these negotiations.

Procurement process :
Due to the high level of interest already shown in this contract, following a Prior Information Notice placed in September 2007, the council will be using the restricted procedure to procure this contract. Applicants must complete a Pre-Qualification Questionnaires (PQQ) and this is available from

Mrs N Houston,
Safer Communities Division,
Community Services Department,
LB Hammersmith & Fulham,
Room 48 - Town Hall, King Street,
Hammersmith, London, W6 9JU.

Alternatively an email request may be sent to - Security.Tender@lbhf.gov.uk

An outline specification will be provided with the PQQ and interested organisations are advised to read this before completing and returning the PQQ. Applications for a copy of the PQQs must be received no later than Monday 7 April 2008, and returned, in accordance with the instructions contained therein, to the Council no later than 12:00 noon on Friday 11 April 2008. Late applications or completed PQQs will not and cannot be considered.

A contract notice was sent for publication in the Supplement to the Official Journal of the European Union on Thursday 6 March 2008 and published on 8 March 2008.

Notice dated 6 March 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Incontinence Laundry Service (consultation notice)

(Revised closing date 27 April 2008)

The Council is currently reviewing options for the future delivery of its incontinence laundry service, and would like to hear from organisations who think they may to be able to provide a good quality, value for money service to the Council and our users.

We wish to stress that we only want to hear from organisations equipped to launder incontinence items to a high standard of cleanliness, and able to collect and return these items from and to the London Borough of Hammersmith & Fulham.

Service description
The incontinence laundry service currently has between 40-50 users, many of whom are infirm, frail, disabled and vulnerable, and who qualify for this service under the Fair Access to Community Services criteria. The service includes collection, cleansing and return of soiled items such as bedding, towels, night clothes, underwear and the like to residents in the London Borough of Hammersmith & Fulham. The average weight per load per user is around 10kgs. (Items such outerwear, curtains, handkerchiefs, tablecloths, tea towels and such like are not accepted as part of this service.) The future frequency of collection, washing and return is currently under review, but is likely to be around twice-weekly.

Workforce information
The incontinence laundry service is currently provided in-house, by a directly-employed employee.

At the time of placing this notice -

no decision has been taken on whether the Council wishes to outsource this service or retain it in-house. Should, however, a decision be taken to outsource the service, the Council’s view is that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations (TUPE) 2006 would apply. And, should the affected employee wish to exercise their right to transfer, a successful contractor would need to demonstrate to the Council that their bid complies with the TUPE Regulations and that they are able to provide a broadly comparable pension to any transferring employees; where organisations wish, or they do not have a broadly comparable scheme to offer, the Council will consider allowing admitted status to the Local Government Pension Scheme.
it is not known whether the affected employee would wish to exercise their right to transfer to a new provider should outsourcing be the preferred option.

Transportation

To help with our options appraisal, we are keen to hear from interested organisations whether they believe they would best achieve value for money (taking into account quality and cost) by collecting and returning soiled items to a central Council depot, or, by them providing a direct door-to-door delivery to and from service users’ homes.

Responses
Organisations who believe they have the experience, equipment and capacity to deliver an efficient high quality service to this vulnerable user group we would like to hear from you on or before 27 April 2008 (revised closing date). Please contact -

Mr John Francis,
Procurement Team,
Community Services Department
145, King Street,
Hammersmith, London, W6 9XY.

Notice dated 31 March 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Home Care and Housing Related Support Consultancy Services (until 23 April 2008)

The Council is seeking expressions of interest from individuals or organizations to provide consultancy services in the area of Home Care and Housing Related Support for older and disabled people. We would like to hear from specialist agencies to deliver a project working towards our goals of extending choice and developing targeted, personalised care. The Council is committed to ensuring that our services comprehensively meet the needs of the people that access them. A number of factors, including demographic trends, are increasing need for support services for older and disabled people in the borough. We are therefore exploring ways in which to increase the impact of current provision while looking at potential for new models of housing support, how best to commission future services, and thus how to achieve greater value for money.

Long-term outcomes from this project will ensure that (a) the provision of home care and housing related support services is targeted to the needs of the older and disabled population, and (b) choice and self-directed care will be central to service provision - details of consultancy brief.

The commission will comprise:

the production of an output and outcome based service specification for the provision of home care services for older and disabled people worth in the region of £8m per annum. The specification will be geared towards delivering more flexible, self-directed care which includes offering people Individual budgets including direct payments as well as using contract mechanisms in order to carry out brokerage functions. The deadline for the completion of the Specification is 1 September 2008 as the Council wishes to tender the services no later than 1 October; and
work to scope and develop re-commissioning of support provided to residents within Sheltered Housing (mostly funded with the Supporting People grant) and the feasibility of developing a new model of housing support for older people which is flexible and non tenure specific. The project will scope out and make recommendations on the future procurement method and whether this can be combined with the home care commissioning.

Details of the Consultancy Brief Individuals of organizations who consider that they have the relevant experience and skills to (a) develop the specification, and (b) prepare a new model for housing support to older people within the prescribed timetable should contact the Project Officer below. The project has a budget of £49,000 and applicants will be judged upon the quality of their submissions. The specification and the model produced as a result of this commission may be used by other London councils.

If you consider that you or your organization has the necessary qualification and skills to deliver this high priority project then please submit your proposals to deliver this work to the Council’s Project Officer to be received on or before 12:00 Noon on 23 April 2008 (email submissions will be acceptable).

Ms Javina Sehgal (Project Officer)
Community Services Department,
LB Hammersmith & Fulham,
145, King Street,
Hammersmith, London, W6 9XY

Tel: 020 8753 5376

In the meanwhile if you have any queries should be directed to Mr Tim Parkin – (020) 8753 5395.

Notice dated: 07 April 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Request for Expressions of Interest:

Approved List of Function and Event Catering Services for Hammersmith and Fulham Town Halls

(until 30 April 2008).

The council is setting up an approved list of nominated hospitality services providers for hirers using the two main venues at Hammersmith & Fulham Town Halls. The list will be limited to five professional catering and/or events management companies for each of the six categories. All hirers of the halls will only be able to use the Council’s list of nominated hospitality providers.

Categories :

Modern European Cuisine including Southern Europe
Eastern European Cuisine
Middle East and African Cuisine
New Word Cuisine i.e. South American
West Indian Cuisine
Asian Cuisine

Expressions of interest are sought from professional catering and/or events management companies who wish to be considered to be included on the approved list of nominated hospitality services providers for Hammersmith and Fulham Town Halls. Candidates must demonstrate a high quality catering operation with an option for potential hirers of accommodation of a range of prices (e.g. low, medium and high). The Council's webiste has backgroun details on both Hammersmith Town Hall and Fulham Town Hall.

Expressions of Interest - how to apply

Candidates shall submit an application in their own chosen format to include the following items:

Identification of the appropriate cuisine category or categories the application is being made.
Company/Consortia/Partnership profile
Details of previous work undertaken over the last 3 years of a similar nature. The Council may select any number of these organisations to obtain references
A statement of each of the service provider’s overall turnover and accounts for the past 3 years
Details of technicians and technical services available, whether or not directly related to the undertaking, with special reference to quality control.
A breakdown of the organization's management (or proposed management) and staff resources including operatives, together with details of educational, technical, professional qualifications held.
Provide 4 references to demonstrate a proven track record in providing catering and/or events management of the very highest calibre for each cuisine category;
Provide 4 references to demonstrate a proven track record in working sensitively within buildings of outstanding heritage merit and a demonstrable understanding of and respect for the constraints this poses on operations from time to time; It should be noted that working within both buildings requires a high level of security and management.
Provide 4 references to demonstrate a proven track record in meeting exceptionally high food safety and Occupational Health & Safety standards
Experience in preparing and implementing a marketing plan for the properties within which they work

The Council must receive the expressions of interest no later than 12:00 noon on Wednesday 30 April 2008 at the address given below. Expressions of Interest received after this time and date will be rejected, as will the failure to submit any of these 10 items listed immediately above.

The address to which the application must be sent or for further information is:

Mr Jem Kale,
Civic Area Catering Manager,
Resident Services Department,
L.B. Hammersmith & Fulham,
Room 39, Hammersmith Town Hall,
King Street, Hammersmith, London, W6 9JU.

Notice dated 01 April 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Term Contract for Paving Works 2009 to 2014 (lot 1); and

Term Contract for Gully Cleansing, Gully Repairs and Sewer Connections 2009 to 2014 (lot 2)

(until 12 May 2008)

The following contracts to commence 1 April 2009 have been advertised on the Official Journal of the European Union.

The post of Assistant Director (Highways and Engineering) at The London Borough of Hammersmith and Fulham (“The Contracting Authority”) and the Director of Highways and Transportation at the Royal Borough of Kensington and Chelsea, Neighbouring Authority (RBKC) is held by the same officer.

This unique arrangement has lead to the coming together or collaboration on a range of common works areas within and between the respective authority’s highway departments. The two boroughs existing highway term maintenance contracts generally include the same scope, are let with same end date and are packaged into similar works areas. The opportunity has therefore been identified to further align arrangements and the next term contracts to be tendered will also be drafted as similar as possible, without prejudicing the interests of either borough.

The individual boroughs contracts have been prepared based on the same conditions of contract, utilising the same specifications and of the same duration. The opportunity is available for potential economic operators to bid for one or both boroughs contracts. It is hoped that this similarity will help tenderers in their bid and any cost savings that may be realised if the same economic operator is awarded contracts in both boroughs will be offered back to the councils.

It is stressed that whilst the contract documentation is similar no cross borough arrangements will be executed and there is no obligation to tender for both boroughs contracts. The tender analysis and award process will be undertaken independently at each borough.

The Contracting Authority invites applicants from suitably qualified and experienced economic operators wishing to be considered for inclusion on a Short List of tenderers for the below two contracts:

Lot 1 Term Contract for Paving Works 2009 to 2014
Lot 2 Term Contract for Gully Cleansing, Gully Repairs and Sewer Connections 2009 to 2014.

The Short List shall be drawn up on the basis of the response to a Pre-Qualification Questionnaire (PQQ) which is available from the person detailed below.

Each Lot shall be let separately for a period of five years with the option of three 12 month extensions that may be exercised at the Contracting Authorities discretion. The anticipated commencement date for these contracts is 1 April 2009.

The purpose of the PQQ is to assist the council decide which economic operators to invite to tender. Economic operators may submit a PQQ for one or both Lots, and a PQQ must be submitted for each lot applied for.

The conditions of contract for Lots 1 and 2 shall be the Institution of Civil Engineers Condition of Contract, Term Version.

The specifications shall be generally based on the Specification for Highway Works, with some local amendments and additions. The Council recently released its Streetscape Guide StreetSmart. StreetSmart was introduced with the aim of standardising the quality of the boroughs’ streetscape construction and pallet of materials and street furniture within the borough. The successful economic operator(s) will be required to harness and adopt the principals of StreetSmart and work with council officers in proactively improving the built environment of the borough.

The Council will seek external financial references for all organisations submitting a PQQ. The financial reference will help the council determine whether the organisations financial standing meets the Council’s requirements. Failure to meet minimum requirements will result in the application being terminated.

Minimum financial standards that are required and will be applied to all applications. Whilst it is not possible to be precise, organisations are required to be of a sufficient size to operate the contract and are likely to also be operating contracts of similar size. As such it is unlikely that the Council will consider applications from organisations who’s annual turnover is less than £17,000,000 for Lot 1 and £2,000,000 for Lot 2. In addition to the minimum required annual turnover the Council will only invite onto the short list those organisations that have been shown, through external financial referencing, to carry better than average financial risk. Failure to achieve this minimum requirement may result in the application being unsuccessful.

LOT 1 Term Contract for Paving Works 2009 to 2014 - this includes the complete reconstruction of footways to minor works associated with highway construction and trench reinstatements as required by the Engineer. The majority of the Contracting Authorities street furniture is also ordered through this contract. Work will include taking up and laying natural York Stone and pre cast concrete paving slabs, granite setts, granite kerbs and channels etc. The Economic operator will be expected to supply all materials, as instructed, for use in the contract. The general scope of the contract will include the provision of labour, plant, materials & storage required to carry out (but not limited to) the following:

The reconstruction of footways and paved areas under planned maintenance programs (generally Artificial stone paving but some York Stone).
The repair of footways and paved areas as required in the form of general maintenance.
The repair and making safe of footways and paved areas as required on an emergency basis, including provision of 24hr standby.
The construction of new highway works such as raised tables, environmental improvements and regeneration schemes.
The general and emergency repairs, installation and improvements of street furniture.
Winter Service delivery.
Excavations, trial holes and reinstatements within the highway.
The carrying out of miscellaneous works of varied quantity and nature.
Out of hours emergency standby service

LOT 2 Term Contract for Gully Cleansing, Gully Repairs and Sewer Connections 2009 to 2014 - this includes the cleaning, rodding and jetting of all gully’s on the public highway and the Housing Departments housing estate gully’s. Gully’s are mapped electronically and GPS plotting is used to record time of clean and note any defects, as well as other information as specified. Cleansing operations are undertaken on a planned cyclic schedule as well as responses to ad-hoc calls, as instructed. Gully and sewer repairs are also required and the general scope of the contract will include the provision of Labour, plant, materials & storage costs required to carryout the following:

The cyclic and ad-hoc cleaning and rodding of all gully’s and gully connections within the borough
The installation of new sewer connections under the public highway
The repair and / or replacement of new and existing gully pots grates and frames
Emergency response in respect of each of the above
Emergency repair of other carriageway and footway defects as instructed

The economic operator will be required to work with the Council in refining clean frequencies and improving the service from cleanse, identification of defect and completion of repair.

Documentation can be obtained from:

Mr Mark Hodgson
Highways Division,
Environment Department,
Town Hall, King Street,
Hammersmith, London, W6 9JU

Tel: 020 8753 3490

Organisations must complete and return a paper copy of the PQQ, together with any specifically requested supporting documents to the above named person on or before 17:00 hrs (GMT), on Monday 12 May 2009.

Queries and enquiries relating to this advert shall be directed to the above named council officer.

Notice dated 09 April 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Non-life Insurance Services

Insurance and related services not incorporating broking services. (closing datel 12 May 2008)

The Council on 2 April 2008 sent for publication in the Official Journal of the European Union (OJEU) a Contract Notice to seek expressions of interest for providing non-life insurance services relating to contracts for Commercial Premises, Engineering Insurance and Inspection, Computer, Personal Accident and Travel. The notice was published in OJEU on 4 April 2008. The tender is being run under the Open Procedure. Applications for tender packs can be obtained from the address given below. Completed tenders must be returned no later than 12:00 noon on Monday 12 May 2008 also to the address given below (late tenders cannot and will not be considered).

The process is being managed on behalf of the Council by

Ms J Reffell,
Jardine Lloyd Thompson,
- Public Sector Risks,
6, Crutched Friars,
London EC3N 2PH

Tel. No: 020 7558 3270
Fax No: 020 7558 3289

Notice inserted on website 14 April 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Expressions of Interest to become The Host organisation for the Local Involvement Network (LINk) (until 28 May 2008).

The Council is inviting expressions of interest from service providers wishing to act as a Host organisation as part of its plan to establish a local involvement network (LINk). Organisations wishing to express an interest must request a Pre-Qualification Questionnaire (PQQ) available from the address given below which must be completed and returned to the same address below by the time stated. Providers shortlisted to tender may also be invited to give a presentation demonstrating their capabilities in delivering a Host type service and experience of their community engagement work generally.

Through the Local Government and Public Involvement in Health Act 2007 the Government is reforming how the public and patients are involved in the provision of health and social care services. The Government is abolishing the current Patient and Public Involvement Forums (PPIFs) for NHS Trusts and the national Commission for Patient Public Involvement. It is replacing PPIFs with a broader Local Involvement Network (LINk) that will cover NHS services and social care services. The LINk will involve residents, NHS users (adults and children) and social care service users and carers as well as interested local networks. The new LINk is intended to ensure that the overall mechanisms for involvement in health and social care services are more joined-up and take account of the inter-relationships between health and social care services. The role of the LINk is therefore primarily to provide a stronger voice for local people in the planning, design, commissioning and provision of health and social care services. To support the work of the new LINk Local Authorities are required to procure a Host Organisation.

The Host organisation will have demonstrable experience and skills in health and social care engagement and community development, local networking, facilitation and working with individuals from all sectors of the community and a wide range of provider groups.

The Host will take over from a transitional organisation and progress the establishment and diversity of membership of the LINk and support its day-to-day activities. Amongst other activities, the Host shall:

Enable, support and facilitate the LINk to manage its programme of activities;
Be responsible for holding and administering the LINk’s finances;
Support the LINks involvement in the commissioning, monitoring and reviewing of local health and social care services and ensure its views are communicated to those with responsibility for such areas;
Ensure the LINk has robust mechanisms for obtaining the views of people about their needs for and experiences of local heath and social care services

Although the contract will initially be let to provide the Host function for the LINk it is possible the successful provider may also be required to undertake wider community engagement type work and projects, for which additional payment will be made. Accordingly providers invited to tender will need to demonstrate a proven track record in this field.

The Council intends to award the contract to the organisation which submits the most economically advantageous tender but the Council is not bound to accept the lowest or any tender. The contract period will be for two and a half years commencing on 1st October 2008.

It is intended to hold a provider event on Tuesday 13th May 2008 from 11 am to 1.00 pm and any organisation wishing to attend the event should contact the project officer (listed below).

Service providers should be aware that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract. Tenders will be invited with and without the application of those Regulations and consideration will then be given as to the application or otherwise of the Code of Practice on Workforce Matters in Public Sector Service Contracts.

Organisations wishing to express their interest in this contract should write to or email Sacha Mortimer at the address below quoting their full organisation name, address and telephone number.

The completed PQQ should be returned to be received no later than 12 noon on 28th May 2008 to:

Ms S Mortimer,
Procurement Support Officer,
Community Services Department,
LB Hammersmith & Fulham
Third Floor, 145 King Street
Hammersmith, London W6 9XY

Please note that the Council will be unable to accept submissions and accordingly these cannot and will not be considered.

Notice inserted on website 29 April 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

School Meals Contract (until 12 June 2008)

Suitably qualified organisations are invited to apply for a schools meals’ contract in the London Borough of Hammersmith & Fulham. This contract is being led by the Council on behalf of children attending local schools, with the primary objective of improving value for money for schools and parents and achieving healthier diets for children.

It is proposed that the monitoring and management of the contract, once awarded, will be overseen by school representatives and officers.

The existing service is paid for by the Council on behalf of 49 schools from an in-house direct service organisation. 34 of these schools have their own kitchens. 15 of these schools do not have kitchens and need their meals transported to them via the integrated transport system currently operated though the schools post system. The number of dining centres is expected to reduce to 10 during the contract period. The council’s school meal service provides approximately 10,000 meals a day or 2 million meals per year. Take-up of the existing service is as follows:

Primary school, nursery and special needs schools: 70%
Secondary schools: 57%
Free school eligibility for primaries is 42%, of which take-up is 88%
Free school meal eligibility for secondaries is 33%, of which take-up is 83%

At the time of placing this notice, 42 schools including primaries, nurseries, & specials schools, three secondary schools and one 6th form school have committed "in principle" to be party to the new contract. Final decisions are still being considered from the remaining schools. The new contract, subject to ratification by schools’ governing bodies, is expected to be for 3 years with an option of a further period of up to 2 years based on annual extensions.

The specification for the new contract will require higher food quality and full compliance with all nutritional guidelines. The Council and schools representative’s see the tendering of this contract as an exciting opportunity to both enhance the quality and deliver better value for money services at an affordable price whilst being mindful of environmental responsibilities.

The tendering of this contract will be carried out in accordance with the Public Contracts Regulations 2006. The Contracting Authority reserves the right to make no award of contract, and is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contract will be awarded on the basis of the most economically advantageous tender; taking into account quality and cost (details to be set out in the tender documentation).

The Contracting Authority is the current provider of these services and an in-house team will be invited to tender. The provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will apply in the eventuality of a new service provider being awarded the contract. In accordance with Government guidance and requirements, tenderers will be required to either provide a comparable pension scheme or seek admission to the Local Government Pension Scheme (through an open or closed agreement which will be determined upon receipt of tenders). Tenderers should make themselves familiar with the appropriate guidance and/codes of practice that are currently in force and issued by statutory commissions set up by the Government relating to equalities. The relevant guidance can be found at: www.equalityhumanrights.com

The Council is currently compiling an outline specification for the services required and short listed applicants will be advised when this document can be viewed. It is planned that those firms will be invited to comment on a fuller draft specification prior to formal invitation to tender.

The indicative timetable for tendering, awarding and commencing this contract is as follows:

6 June 2008: final date for applicants to express an interest
Week-ending 14 July 2008: the Council to complete the assessment of the applications
6 August 2008: to invite short-listed organisations to comment on the draft specification
Early August 2008: to formally issue invitations to tender
Mid-September 2008: visit a sample of schools.
Early October 2008: return of tenders.
February 2009: Cabinet to award the contract.
April 2009: Contract commences.

Organisations wishing to be considered for this contract need to complete and return a Pre-Qualification Questionnaire (PQQ) no later than 12th June 2008. This PQQ can be obtained from the person named below, who can also be contacted should organisations require further information.

Lynne Tucker,
Food in Schools Manager,
Food in Schools Team, Children’s Services Department,
L.B. Hammersmith & Fulham
Town Hall, King Street
Hammersmith W6 9JU

Tel. 020-8753-3604

A Voluntary Contract Notice was sent for publication in the Official Journal of the European Union on 12 May 2008 and published on 14 May 2008.

Notice dated 14 May 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Annual Firework Display Contract 2008 (until 16 June 2008)

The Council is tendering for its 2008 fireworks contract encompassing two display events. The events are taking place in Bishop’s Park on 7th of November 2008 and Ravenscourt Park on 8th of November 2008 and attract around 20,000 people in total. Both of the fireworks displays are at least 20 minutes in duration and include a special children’s display. Ravenscourt Park also has a bonfire.

The proposed contract is to include the planning, organisation, marketing and management of both events, including ticket sales and break down. The contractor will be responsible for the security and health and safety of both events in consultation with the Council’s Park Constabulary.

Expressions of interest are sought from professional event management firms who wish to be considered for inclusion in the tender process for the LBHF Fireworks Displays 2008. Respondents must submit an application, in their own chosen format, which must include the following five items (in evaluating the responses the figures in brackets represent the weighting to be applied):

(a).   A profile of the applicant (e.g. sole trader, partnership, company or consortia), and details of your core business (x 1).
(b).   Details of all previous events undertaken by applicant over the last 3 years of a similar nature (including referees). The Council may select any number of these organisations to obtain references (x 8).
(c).   A statement of each of the applicant’s overall turnover and audited accounts for the past 3 years.
(d).   A proven track record in providing event management of the highest calibre including experience in planning, marketing, sub-contracting of fireworks events (x 9).
(e).   A proven track record in meeting high standards in terms of occupational/public health & safety and food safety standards(x 2).

Each criteria (a)-(e) above (except criterion (c)) will be scored from 1 to 5 and applicants must score a minimum of 3 in each category. The Council intends to invite no more than 4 organisations to tender, and in the event that more than this number qualify the invitation will be based upon the ranked scores received -

Score 1: Response does not demonstrate the ability to meet the criteria
Score 2: Some understanding but falls below expectations
Score 3: Meets the minimum requirements
Score 4: All requirements are well considered and met.
Score 5: All the requirements are well met, considered and exceeded.

Further information on this contract may be obtained from the the person listed below. Applicants are advised that failure to submit any of the items listed in (a) to (e) above will result in their expressions of interest being rejected. Expressions of interest must be received no later than 12:00 noon 16th of June 2008. Applications received after this date will not and cannot be accepted. Expressions of interest must be in writing and sent to the person listed at the address given below. Please note that the Council is unable to accept email or faxed applications.

Donna Pentelow
Acting Head of Arts, Events & Registration,
Parks and Culture Division, Resident Services Department
London Borough of Hammersmith and Fulham
Room 39, Hammersmith Town Hall,
King Street, London, W6 9JU
Tel: 020 8753 2358.

Notice dated 19 May 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Tender for the provision of Home Care and Housing Related Support Services to 25 extra care sheltered units (until 20 June 2008)

The Council's Community Services Department wish to invite applications for the provision of home care and housing related support services for twenty five extra care sheltered units. The units are based in the Sands End Area, which is situated in the south of the borough and are newly built as part of a wider mixed housing development. These units will be for the provision of service to primarily older people, however other service users groups may also have access to this provision.

As this service is a combination of home care and housing related support, expressions of interest are invited from established organisations that are registered with the Commission for Social Care Inspection and have substantial experience in the provision of home care and housing related support. Applicants may choose to provide these services solely or through a partnership/consortia arrangement. In either case only a single expression of interest may be submitted for delivery of both aspects of this service. The service includes personal care, practical support and provision of housing related support including provision of activities to service users within the scheme. Applicants must be committed to the principles of valuing diversity and understand the social model of disability and the ethos of supporting people to maintain independence in their local communities. The council is transforming their social care services with an emphasis on reablement and recovery. This service will be part of that transformation.

The services are primarily for older people requiring different levels of support to help them remain as independent as possible in the community and promoting their quality of life and wellbeing. This scheme is the Council’s preferred alternative to residential care provision. This service will operate 24 hours a day, 7 days a week. The assistance to individuals can vary, however the current average need for individuals in extra care is 17 hours per week.

Applicants will be asked to complete a pre-qualification questionnaire (PQQ) and invitations to tender will be issued to applicants who are shortlisted through this process. It is proposed to award the contract (effective from November 2008) for an initial period of three years with the option to extend for up to two further years. If the contract has been extended up to a fifth year the contract may be further extended up to a maximum of five further years. The extension provisions will be based upon performance of the service provider and there will be a specific contract clause which will form the basis of this consideration. The annual value of this contract is estimated to be £500,000 to £550,000.

Organisations wishing to be considered a potential provider should write or email requesting a PQQ pack to:

Ms Karen Joseph,
Community Services Department,
London Borough of Hammersmith and Fulham,
3rd Floor, 145 King Street,
London W6 9XY or e mail
.

Reguests for PQQ packs must be made on or before Friday 13 June 2008 and the completed PQQ must be returned on or before 12:00 Noon on Friday 20 June 2008. Organisations should be aware that late applications cannot and will not be considered.

Notice dated 21 May 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Responsive Repairs and Maintenance Contract to Non-Housing properties 2009-2012

The Council is seeking expressions of interest from suitable contractors that would like to be considered for an invitation to tender for a term contract for responsive repairs and maintenance to its non-housing properties (civic buildings, community services, children's services including schools, residents services and other ad-hoc properties). The contract will be the JCT Measured Term Contract (2005) together with an over-arching bilateral agreement under the JCT Framework Agreement (2007). The Council intends that the contract will be let as a single contract in one lot. The award of contract will be on the basis of the economically most advantageous tender. The contract term will be for 3 years, with an option to extend on an annual basis for a period of not exceeding an additional 2 years. Full details of contract can be found in the Contract Notice published on 27 May 2008 in the Supplement to the Official Journal of the European Union (otherwise known as OJEU).

Notice placed on website - 23 June 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Parent Partnership Services – Increasing Parental Confidence

Parent Partnership Services (PPS) are statutory services that offer information, advice and support for parents of children and young people with special educational needs (SEN). PPS's also have a role in making sure that parent’s views are heard and understood and that these views inform local policy and practice.

In 2007 the Department for Children, Schools and Families published a set of good practice guidance for the provision of an impartial PPS. The aim was to make clear the expectations of the government in building parental confidence in the advice and information that they receive from PPS’s.

The Special Educational Needs Service within the Children’s Services Department of Hammersmith & Fulham has taken the view that in order to develop the service in line with best practice guidance, the PPS should be externalised. We have reviewed the arrangements that other local authorities have made in securing their PPS service and have concluded that excellent services can be potentially provided on a term-time basis by voluntary, private and not-for-profit organisations and we are seeking a partner from any background.

We have also undertaken consultation with parents of children who have Special Educational Needs and the content of this service specification has been informed by their views on what is key in the provision of a service. The following is a very short summary of what parents tell us that want:

A service that supports them to participate on a steering committee that scrutinises the work of the PPS itself
A clear statement on information-sharing to develop parental confidence
A PPS with an in-depth knowledge of the SEN Code of Practice
Excellent communication skills and the ability to empathise with parents
The ability to work constructively with schools and other relevant agencies
The ability to advise on a range of resources in H&F and elsewhere
A service which is readily accessible and seen as being for all parents of a child with Special Educational Needs

The PPS will be one of a range of supports that the local authority wishes to develop for parents in line with the thinking in the Children’s Plan and other key initiatives. The funding is initially for one year and may be extended according to available funding and performance.

Organisations interested in applying should contact

Mr Ian Davis,
Children's Services Department,
Town Hall, King Street,
Hammersmith, London, W6 9JU
or telephone : 020 8753 1170 (direct line)

and request an application pack by no later than 12.00 noon on Monday 30th June 2008. Completed applications must be returned on or before 12.00 noon on Friday 4th July 2008 following the instructions given in the application pack. Applications received after these dates and time cannot and will not be considered.

Notice published 17 June 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Dads and Lads weekends project

Hammersmith & Fulham Children’s Services is tendering for bids to pilot a weekend for Dads and Lads.

The purpose of the Dads and Lads Weekends is to engage young people involved in, or at risk of becoming involved in gangs and violent crime, either as offenders and/or victims. We recognise the pivotal role fathers can play in supporting and diverting their sons away from crime and encourage them through strong and loving relationships to be happy and confident individuals. We envisage that the Dads and Lads Weekends will provide a communication platform for young men and fathers to build positive relationships. This project proposes to run two Pilot residential weekends, each run by a different organisation. The two successful organisations will be invited to apply to Hammersmith & Fulham Council’s Fast Track funding. The weekend and self-evaluation must be delivered by 31st December 2008.

If you are interested in running a pilot weekend, please contact -

Ms Louise McDonald,
Projects Officer,
Children Youth & Community
Children's Services Department,
Town Hall, King Street,
Hammersmith, London, W6 9JU

Telephone: 020 8753 3765 (direct line)

The closing date for applications is 12:00 noon on Thursday 31st July 2008. Applications received after this date and time will not and cannot be considered.

Notice published 17 June 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Tender for carrying out place satisfaction survey (until 22 August 2008)

London Council is seeking bids

This Contract Notice is being placed on behalf of London Councils and Capital Ambition who are seeking a service provider to work with potentially 32 London Boroughs and the City of London (the "participating councils") to devise and implement the Place Survey. This will be to provide information to at least meet the requirements of the National Indicators Satisfaction Place Survey as specified by the Department of Communities and Local Government. As part of Comprehensive Area Assessment the participating councils will be required to carry out the "Place Survey"- every two years. This largely replaces the Best Value Performance Indicators general satisfaction survey that was carried out every three years.

As the frequency of the survey has been increased to alternate years, the framework being tendered will allow the participating councils to set up a contract with the service provider is to undertake their Place Survey for the 2008 and potentially the following Place Survey (nominally in 2010). There will be an option for the participating councils who are party to the Framework Agreement (that will be in place for four year), to extend their individual contracts for a further two years. The contract will enable any of the 32 London boroughs and the City of London to use this contract for any or both of these surveys.

Tenders are being invited using the Open Procedure and a Contract Notice was published in the Official Journal of the European Union on 11 July 2008. This tendering exercise is being managed by London Councils on behalf of the participating councils and if you are interested in obtaining a tender pack please refer to the either the OJEU web-site or the London Councils website.

Please note that expressions of interest must be submitted no later than 12:00 noon on 8 August 2008 and the deadline for receipt of tenders has been set for 12:00 noon on Friday 22 August 2008. London Councils will be unable to accept late applications or tenders.

Tenderers should be available on 26 August 2008 as they may be invited to London Councils to give presentations regarding their tender.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

CONTRACT FOR STREET OUTREACH SERVICE FOR ROUGH SLEEPERS (until 10 September).

The Council is inviting expressions of interest from suitably qualified and experienced organisations for the provision of a Street Outreach Service for Rough Sleepers.

The Council intends to contract with a service provider who can deliver the most economic, efficient and effective assertive street based outreach service that will move rough sleepers off the streets into the appropriate pathways of accommodation and support.

The work will entail working with rough sleepers, street drinkers and beggars. The client group therefore display multiple/complex needs and as such issues around mental health, substance misuse, anti social behaviour and housing will be prominent. The work will require partnership working with the Metropolitan Police (Safer Neighbourhood Teams), council departments such as Safer Communities Division, Street Population Co-ordinator, Adult Social Care, Supporting People Providers, the Primary Care Trust and Community Mental Health Teams.

The contract will run initially for 2 years from April 2009 with the option to extend for another 2 years (to be reviewed yearly) depending on target related performance. The length of the contract is in line with our grant determination from the Government’s Homelessness Directorate.

Initially, organisations wishing to express an interest should write to (or email) the person listed below requesting a pre-qualification questionnaire (PQQ). Such requests must be received by the Council on or before 12:00 noon on Wednesday 10 September 2008. Requests received after this time and date will not and cannot be considered. The PQQ that applicants will be required to complete will be despatched by the Council after 10 September 2008.

Ms Sacha Mortimer (telephone: 0208 753 2459)
Partnerships and Procurement Division,
Community Services Department,
L. B. Hammersmith and Fulham,
77 Glenthorne Road,
Hammersmith, London, W6

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Regulatory Reform (Fire Safety Order) 2005 – Fire Risk Assessments (until 23 September 2008)

Hammersmith and Fulham Homes requires a suitably qualified and experienced contractor to carry out Fire Risk Assessments to the communal areas of Hammersmith & Fulham Homes managed properties to ensure it’s compliance with the Regulatory Reform (Fire Safety Order) 2005.

The properties within the scope of this contract are a mix of low to medium rise purpose built blocks, and converted houses. A site list will be provided, along with a copy of H&FHomes Fire Safety policy with the detailed tender documentation.

The Contractor will be required to:

i) Carry out a Fire Risk Assessment of listed sites and provide a detailed written report to the Client within 5 working days of the inspection, identifying any remedial work or action required, to include an emergency plan
ii) Identify required safety signage.
iii) Immediately report by phone or email any areas where urgent action must be taken.

We will make our decision on which company to work with based upon the day rate figure submitted together with an assessment of your experience in carrying out this type of work and your capacity to undertake the work in a short timescale.

If you wish to be considered for this contract, please email sharon.schaaf@hfhomes.org.uk by 11:00am Tuesday 23rd September to request the full ‘Invitation to Tender’ that will include a Pre Qualification Questionnaire. Successful applicants will be invited to attend an interview to be held in Hammersmith London W6 on Monday 6th October 08.

Notice dated: 11 September 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

TENDER FOR THE PROVISION OF

CHRISTMAS FESTIVE SEASON EVENT(S) CONTRACT 2008 (until 26 of September)

The Council is seeking expressions of interest from professional event management organisations who wish to stage an event over the Christmas and Festive Seasons at Shepherds Bush Green, London, W12 involving, but not restricted to, an ice rink, fun fair, and a continental food & toy fairs. A smaller event may also be considered for Ravenscourt Park, London, W6 (either by the same organisation wishing to stage the event at Shepherds Bush or a different professional event management organisation). The proposed contract(s) will include the planning, organisation, marketing and management of the event(s), including ticket sales and break down. The successful organisation(s) will be responsible for the site security and health and safety of the event(s) in consultation with the Council’s Park Constabulary.

Organisations are reqired to submit an application, in their own chosen format, which must include the following five items (in evaluating the responses the figures in brackets represent the weighting to be applied):

A profile of the applicant (e.g. sole trader, partnership, company or consortia), and details of your core business (x 1).
Details of all previous events undertaken by applicant over the last 3 years of a similar nature (including referees). The Council may select any number of these organisations to obtain references (x 3).
A statement of each of the applicant’s overall turnover and audited accounts for the past 3 years.
A proven track record in providing event management of the highest calibre including experience in planning, marketing, sub-contracting (x 3).
A proven track record in meeting high standards in terms of occupational/public health & safety and food safety standards(x 2).

Each criteria (1)-(5) above (except criterion (3)) will be scored from 1 to 5 and applicants must score a minimum of 3 in each category. The Council intends to invite no more than 4 organisations to tender, and in the event that more than this number qualify the invitation will be based upon the ranked scores received -

Score 1: Response does not demonstrate the ability to meet the criteria
Score 2: Some understanding but falls below expectations
Score 3: Meets the minimum requirements
Score 4: All requirements are well considered and met.
Score 5: All the requirements are well met, considered and exceeded.

Further information on this contract may be obtained from the person listed below. Applicants are advised that failure to submit any of the items listed in (a) to (e) above will result in their expressions of interest being rejected. Expressions of interest must be received no later than 12:00 noon 26th of September 2008. Applications received after this date will not and cannot be accepted. Expressions of interest must be in writing and sent to the person listed at the address given below. Please note that the Council is unable to accept email or faxed applications.

Jem Kale
Event (Hospitality) Manager
Parks and Culture Division, Resident Services Department
London Borough of Hammersmith and Fulham
Room 39, Hammersmith Town Hall,
King Street, London, W6 9JU

Tel: 020 8753 2370.

Notice dated 09 September 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

TENDER FOR THE PROVISION OF

A SOCIAL INCLUSION ACTIVITIES SERVICE FOR PEOPLE WITH A DEMENTIA OR KORSAKOFF’S SYNDROME (until 2 October 2008)

The London Borough of Hammersmith and Fulham Community Services Department wishes to invite applications for the provision of a Social Inclusion Activities Service for people with dementia or Korsakoff’s syndrome.

This service is targeted at people of any age with low to moderate dementia or Korsakoff’s syndrome. Expressions of interest are invited from organizations that have substantial experience and expertise in the provision of care and support to people with these needs. The aim of the service will be to maintain service users’ engagement in, or help them to gain access to, activities of their choice which enable them to be meaningfully occupied during the day. These activities will include, but are not limited to, activities of leisure, education, volunteering and physical exercise. It may include activities that take place in the home. To achieve this, staff delivering the service will offer practical support to service users and if necessary accompany them to their chosen activities until they are able to do so independently. Applicants must be committed to the principles of valuing diversity and understand the social model of disability and the ethos of supporting people to maintain independence in their local communities. The council is transforming their social care services with an emphasis on reablement and recovery. This service will be part of that transformation.

This service is intended to promote health and well-being and prevent deteriorations in mental health and hospital and care home admissions.

Applicants will be asked to complete a pre-qualification questionnaire (PQQ) and invitations to tender will be issued to applicants who are shortlisted through this process. It is proposed to award the contract for an initial period of two years with an option to extend for a further two years (effective from early 2009). The annual value of this contract is estimated to be £130,000 -£140,000

Organisations wishing to be considered as a potential provider should write or email their expression of interest in the first instance by no later than 5pm on Thursday 2nd October 2008 to:

Ms Sacha Mortimer,
London Borough of Hammersmith and Fulham,
Community Services Department,
4th Floor, 77 Glenthorne Road,
Hammersmith, London W6 0LJ.

Notice dated 09 September 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

CONTRACT FOR WEST LONDON HOUSING MARKET ASSESSMENT CONSULTANCY (until 13 October 2008)

Hammersmith & Fulham Council, acting on behalf of the West London Housing Partnership, is inviting expressions of interest from suitably qualified and experienced organisations for the provision of consultancy services to undertake the West London Sub-Regional Housing Market Assessment (HMA). The West London Housing Partnership consists of the 7 West London boroughs: Brent; Ealing; Hammersmith & Fulham; Harrow; Hillingdon; Hounslow, and the Royal Borough of Kensington and Chelsea

Hammersmith & Fulham Council intends to contract with a service provider who can deliver the most economic, efficient and effective consultancy service that will complement and inform Local Development Frameworks and borough Housing Strategies, and to establish current and future requirements for both market and affordable housing across the sub-region within the London context.

The work will entail desk-based research and the service provider is expected to have previous experience undertaking a HMA. The service provider is expected to have a thorough understanding of the requirements for a sub-regional HMA to address the requirements of PPS3 and should be familiar with the broad range of current methodologies and their respective strengths and weaknesses. Service providers must be able to work collaboratively with partners to identify housing markets and shape the HMA.

The contract will run for 3 months from 1 January 2009 until March 31 2009.

Organisations wishing to bid or seeking more information should write to (or e-mail) the person listed below requesting tender documentation and a copy of the contract. Such requests must be received by the Council on or before 12:00 noon on Monday 13 October 2008. Requests received after this time and date will not be considered. Please note that the tender documents will not be sent out to applicants until after 13 October 2008.

Mr Christian Harris,
Partnerships and Procurement Division,
Community Service Department,
LB Hammersmith & Fulham,
3rd Floor, 77 Glenthorne Road
London, W6 0LJ

Notice dated 22 September 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

TENDER FOR THE PROVISION OF

PROFESSIONAL CONSULTANCY SERVICES FOR BISHOP'S PARK & FULHAM PALACE GROUNDS RESTORATION AND REVIVAL (commencing November 2008).

Tenders sought for the provision of professional consultancy services for the restoration and revival of Bishops Park and Fulham Palace Grounds, Fulham, London, SW6
Contract commencing November 2008.

Subject to the success of a Stage 1 Heritage Lottery Fund (HLF) Parks for People (PfP) application submitted on 31 March 2008, the London Borough of Hammersmith and Fulham (“the Council”) wishes to commission a team of consultants (“the Consultant Team”) who are prepared to act together under the responsibility of a lead consultant (Lead Consultant) (although each will be directly appointed by the Council) to undertake a package of consultancy services (“Services”) relating to the restoration and improvement of Bishops Park and the grounds of Fulham Palace and in particular for the:

production and submission of a Heritage Lottery Fund (HLF) Parks for People (PfP) Stage 2 application and associated documents;
production of all documentation, detailed design for planning and preparation of works tenders;
procurement and administration of the works contract through to completion and end of defects.

The form of contract will be based on the GC/Works/5 (1998) General Conditions for the Appointment of Consultants, Model Forms (1998) and Commentary (2000) of the form of contract.

The capital costs of the work has been estimated to be in the region of £6,500,000 to £7,000,000 and provides a tremendous opportunity to enhance and improve the image of this London landmark.

The Lead Consultant of the successful tenderer will be responsible for coordinating the completion of the commission on behalf of the Consultant Team and all payments will be made to the Lead Consultant for the services rendered by other consultants.

Implementation of the final design would be expected to take place during 2010/2011.

The commission is subject to procurement procedures laid down in the Public Contract Regulations 2006 (and the European Union’s Directive 2004/18/EC). The Council will be awarding this contract under the open tendering procedure and the Contract Notice was sent for publication in the Official Journal of the European Union (OJEU) on 8 September 2008.

Interested consultants should note that they will be required to demonstrate amongst other things:

where relevant, experience acting as a Lead Consultant;
experience of the preparation and submission of at least one successful Stage 2 Heritage Lottery Fund, Parks for People application and associated documents within the last three years;
experience of managing large landscape design projects, including production of all documentation, detailed design for planning, preparation of works tenders, procurement and administration of the works contract through to completion and end of defects;
experience of working on heritage projects.

It is also considered unlikely that an applicant would meet the Council’s financial requirements with an annual audited turnover of less that £600,000.

Tender information and documentation is available to prospective tenderers at a cost of £50 cheques to be made payable to the "London Borough of Hammersmith and Fulham".

To request further information and the tender documents applicants must apply in writing before 17:00 hours on 13 October 2008 to:

Ms M Pope,
Parks and Recreation Division,
Resident Services Department,
London Borough of Hammersmith and Fulham,
Room 39, Hammersmith Town Hall,
King Street, Hammersmith,
London W6 9JU

All completed tenders and accompanying documentation must be returned in the pre-printed tender envelope (in accordance with the Instructions to Tenderers) to the Post Room, Hammersmith Town Hall, King Street, London, W6 9JU to be received no later than 12.00 noon on 23 October 2008.

Any request for tender documentation or any tender received after the aforementioned times and/or dates will not and cannot be considered.

Notice dated 08 September 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

TENDER FOR THE PROVISION OF PRACTICAL HOMECARE SUPPORT SERVICES

Hammersmith and Fulham Community Services Department wish to invite applications for the provision of Practical Homecare Support Services (housework, laundry, shopping and benefit collection). Services will be predominantly for older people; however organisations will need to demonstrate that they are committed and able to deliver care to all adults including those with Physical Disabilities, Learning Disabilities and Mental Health needs.

Expressions of interest are invited from organisations that are established, registered with the Commission for Social Care Inspection and have substantial experience in the provision of home care. The organisation must be committed to the principles of valuing diversity and understand the social model of disability. Hammersmith and Fulham have developed a new short term assessment and reablement service, this service has a reablement focus for people discharged from hospital. Applicants will need to complement this service by providing reablement focused services within the community.

Invitations to tender will be issued to shortlisted applicants with a view to:

establishing an initial three-year contract (effective from May 2009)
an option to extend for a further two one-year periods.

Applicants would be expressing an interest to be the sole provider of these services within the London Borough of Hammersmith and Fulham. Currently the number of people receiving this service is 395 with 514 hours per week.

Organisations wishing to be considered a potential provider should e-mail, requesting an application pack to:

Ms Karen Joseph
Procurement and Contracting Division,
Community Services Department,
London Borough of Hammersmith and Fulham,
4th Floor, 77 Glenthorne Rd,
London W6 0LJ

or alternatively a e-mail may be sent to practicalsupporttender@lbhf.gov.uk

Expressions of interest must be returned to the Council by 5pm on Friday 31 October 2008. Information packs will not be sent to any applicants after this date.

Notice dated 25 September 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Passenger Transport Options Appraisal: Preliminary dialogue with the "Market" on possible options

The Council is currently reviewing its options for the future provision of passenger transport services within its borders and surrounding boroughs.

The main recipients of these services are: (1) young people, students, or children with mobility and/or learning difficulties, requiring home-to-school transport, and return; and (2) vulnerable adult residents requiring transport from home to day centres, and return.

At present, viable options for more detailed exploration are being assembled, the key objective being better value for money, taking into account cost and quality.

As part of this review process, the Council is keen to hear from suitably qualified organisations who may be interested in providing these services in future to help inform the next stage of our review.

The Council wants to make sure, before deciding on the best way forward, that all options are properly identified and assessed, and that any future contract provides value for money to the Council and its Council-tax payers, a responsive service to vulnerable users, and is commercially viable and sustainable for providers.

The current services cost approximately £2,000,000 per annum, and are provided by around 40 directly-employed staff.

At the time of writing, no decision has been taken by the Council on how any future contract will be packaged, the length of contract, or whether there should be an in-house bid. The Council does believe, however, that should an outsourcing occur the Transfer of Undertaking (Protection of Employment Regulations 2006 (otherwise known as the TUPE Regulations) are likely to be applied.

Organisations wishing to apply for this service will therefore need to convince the Council that they are able to fully comply with the TUPE Regulations, including providing comparable pension provision for affected employees.

If you believe that your organisation has the experience and capacity to meet these requirements, and are interested in having preliminary dialogue with the Council to inform our possible options for service delivery please contact -

Mr Kevin Corrigan,
Head of Facilities & Travel Procurement,
Children's Services Department,
London Borough of Hammersmith & Fulham,
C/o Town Hall,
King Street,
Hammersmith, London, W6 9JU.

Tel. 020 8753 3653

In order to plan the event, which is planned for late November, please write, email or telephone on or before 7 November 2008.

A copy of this notice was forwarded for publication in the Supplement to the Official Journal of the European Union (otherwise known as OJEU) on 14 October 2008 and published on 18 October 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Contract for Mental Health Day Opportunities: Specialist Employment Pathway (until 7 November 2008)

The Council, acting on its behalf and that of the Hammersmith and Fulham Primary Care Trust (PCT), is inviting expressions of interest from suitably qualified and experienced organisations for the provision of a specialist employment service for people with mental health needs.

The Council and the PCT are seeking to re-model day opportunities across health and social care for people with mental health needs. Our intention is to procure high quality and modernised day services focusing on the promotion of recovery, social inclusion and independence and accommodating the diverse and changing needs of the local population.

The specialist employment pathway is one of three day opportunities pathways intended to provide a route from mental health specialist services into mainstream resources. This pathway is targeted at people with a severe mental illness who are being treated within secondary care and who wish to enter into supported and paid employment. The pathway will offer support to individuals to secure and maintain employment. The delivery of this pathway will be very closely integrated with services providing secondary care mental health provision.

The contract will run for two (2) years with an option to extend for a further two (2) years. The Council and the PCT aim to award the contract on 1 April 2009.

Organisations wishing to bid should write to (or e-mail) the person listed below requesting the Pre-Qualification Questionnaire (PQQ) and a copy of the specification. Such requests must be received by the Council on or before 16:00 hrs on Friday 7 November 2008. Requests received after this time and date may not be considered. The PQQ and Specification that interested applicants will be required to review and complete will be despatched by the Council after 16:00 hrs on Friday 7 November 2008.

Mr Christian Harris,
Partnerships and Procurement Division,
Community Services Department,
LB Hammersmith & Fulham,
4th Floor, 77 Glenthorne Road,
Hammersmith, London, W6 0LJ.

For further information please contact us by e-mail.

Notice published 17 October 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Contract for Mental Health Day Opportunities: Signposting and Referral Pathway (until 7 November 2008)

The signposting and referral pathway is one of three day opportunities pathways intended to provide a route from mental health specialist services into mainstream resources. This pathway is targeted at people, generally being treated within primary care, who have a mild to moderate mental illness or have experienced a severe mental illness but are currently well (these will often be people who were on a standard CPA but have now been discharged into primary care). This pathway provides short term interventions of 6 - 8 weeks aimed at supporting individuals to retain and access employment and other activities of meaningful occupation through sign-posting and referral to mainstream resources or through brief interventions delivered by the service provider. The pathway will be delivered from primary care sites, such as GP surgeries.

The contract will run for two (2) years with an option to extend for a further two (2) years. The Council and the PCT aim to award the contract on 1 April 2009.

Organisations wishing to bid should write to (or e-mail) the person listed below requesting the Pre-Qualification Questionnaire and a copy of the specification. Such requests must be received by the Council on or before 16:00 hrs on Friday 7 November 2008. Requests received after this time and date may not be considered. The PQQ and Specification that interested applicants will be required to review and complete will be despatched by the Council after 16:00 hrs on Friday 7 November 2008.

Mr Christian Harris,
Partnerships and Procurement Division,
Community Services Department,
LB Hammersmith & Fulham,
4th Floor, 77 Glenthorne Road,
Hammersmith, London, W6 0LJ.

For further information please contact us by e-mail.

Notice published 17 October 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Contract for an Action Research Pilot for the Provision of a Supported Lodgings Scheme for Young People in the Borough (closing date 21 November 2008)

The Council is inviting expressions of interest from suitably qualified and experienced organisations for the provision of a Supported Lodgings pilot. The Council intends to contract with a service provider who can deliver the most economic, efficient and effective service. The provider will "market test" the feasibility of Supported Lodgings provision in this borough and develop and provide a "best practice" model for future Supported Lodgings services. An operating service should be created by the chosen provider that will expose the challenges and adaptations necessary for any future provision of Supported Lodgings within the borough.

Potential providers will have in-depth knowledge of the needs and circumstances of homeless young people aged 16 and above and those of children leaving care. They will have significant experience of operating Supported Lodging schemes within London and will be able to apply some of that organisational infrastructure to ensure the speedy commencement of the pilot. The work will require active partnership with The Council’s Community Support Centre, the Placement and Assessment Team for Homeless Singles (PATHS), the Mediation service provided by West London YMCA, Children’s Services, the Youth Offending Service and Supporting People providers of supported accommodation and floating support services.

The contract will be for 6 months with the possibility for a 6 month extension and a maximum sum of £40,000 is available to support this work. There will be a full tendering exercise for any eventual on-going service contract.

The closing day and time for receipt of expressions of interest is 12:00 noon Friday 21st of November 2008. There is no pre-qualification involved and organisations wishing to express an interest should write or e-mail -

Mr Christian Harris,
Partnerships and Procurement Division,
Community Services Department,
LB Hammersmith & Fulham,
4th Floor, 77 Glenthorne Road,
Hammersmith, London, W6 0LJ.

Please note that tender packs will only be distributed to those who expressed an interest and this will not take place until after the time & date referred to above.

Notice published 7 November 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Non-Housing Construction Related Consultancy Services Contract (2009-2014).

The Council is seeking expressions of interest from suitable multi disciplinary consultants that would like to be considered for an invitation to tender for a term contract for a ''one-stop shop'' facility for the provision of non social housing construction related consultancy services. These services include the procurement and administration of term contracts and individual projects on behalf of the Contracting Authority from inception to completion. The services expected are (but not limited to):

lead consultancy services,
project management,
building surveying services,
architectural services,
mechanical, electrical and lift engineering,
structural engineering,
quantity surveying including life cycle costing,
landscape architectural services,
CDM co-ordinator services,
clerk of works and mechanical and electrical inspectors,
energy management and procurement of energy,
facilities management,
specialist design advice on conservation,
listed buildings, sustainability, etc and
other related specialist services on an ad hoc basis.

The Council intends that the contract will be let as a single contract in one lot. The consultancy service is to be provided by a single multi-disciplinary organisation or consortium. A consortium must be led by a single organisation that will be responsible for completing the commission on behalf of the consortium, and all payments will be made to the lead partner for services rendered by the consortium. The single multi disciplinary organisation or consortium lead partner shall also act as the named Contract Administrator (or equivalent) under works contracts. The award of the contract will be on the basis of the economically most advantagous tender.

The annual fee turnover of the contract that the Council intends to place is anticipated to be approximately £1,500,000. However, no guarantee is given that the anticipated annual value in any one-year or cumulatively will be realised, or that any final estimated contract value will be reached or exceeded. (Overall the estimated value of the contract (excluding VAT) will be in the region of £7,500,000.)

The contract term will be for 5 years, with an option to extend on an annual basis for a period of not exceeding an additional 2 years.
It is anticipated that the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to this contract. The single multi-disciplinary organisation or lead partner of the consortium shall be repsonsible for the completion of the successful tenderers' obligations under TUPE.

To express an interest applicants should write or email the person listed below, and must complete a pre-qualification application form that will be sent to them on or before 17:00 hrs on Monday 24 November 2009. Late applications will not and cannot be considered.

Mr John Blurton,
Building Technical Services,
London Borough of Hammersmith and Fulham,
3rd floor,
Riverview House, Beavor Lane,
Hammersmith, London W6 9AR.

Tel. 020 8753 4881

A notice was sent for publication in the Official Journal of the European Union on 17 October 2008 and published in the Official Journal on 22 October 2008 (under reference: 2008/S 205-272812).

Notice dated 13 November 2008.

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Contract for the provision of Catering Services at Bishop's Park Teahouse
(EoI by 5 Dec. 2008 - tender return date 12:00 Noon 19 December 2008)

The Council is seeking quotations for an eighteen months lease and catering contract for Bishop’s Park Teahouse (situated in Bishops Park), Bishop’s Avenue, Fulham, London, SW6. Bishops Park is expected to undergo refurbishment in the summer of 2010, therefore the proposed catering contract will be limited only to 18 months. Expressions of interest are sought from professional caterers or catering management companies who wish to be considered to manage the Tea House. The requirements contained in the lease will be to a provide catering service to users of the Park. These services must be provided throughout the year and have a core menu of hot & cold beverages, hot & cold light snacks (e.g. breakfast dishes, lunchtime courses with side dishes, salads, afternoon cakes & pastries) confectionary and home made products. The service provider will also be expected to arrange or cater for seasonal events (for example a summer BBQ in 2009). The Leaseholder will be required to provide equipment and furniture. The contract is expected to commence January 2009.

An "open" process to obtain quotations will be used, and interested organisations can obtain relevant contractual documents by writing to Mr Jem Kale, the Council’s Event (Hospitality) Manager whose address given below. Written expressions of interest should be received no later than 05 December 2008 with the return of the quotations no later than 12:00 Noon on 19 December 2008 (applications or quotations received after these deadlines cannot and will not be considered).

Mr. Jem Kale
Parks and Culture Division,
Resident Services Department,
London Borough of Hammersmith & Fulham,
Room 39, Town Hall,
King Street, London, W6 9JU.

Notice dated 24 November 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

Expressions of Interest sought for a Contract for Substance Misuse Treatment Services (expires 23 December 2008)

The Council would like to invite expressions of interest from suitably qualified and experienced organisations for the provision of;

Stabilisation Day Programme (Tier 3)
This programme will work with service users who are still using substances and in particular those who are in services as a result of their drug related offending. The programme will assist service users to address their drug use and related offending behaviour.

Abstinence Day Programme (Tier 3)
This programme will work with service users who seek abstinence from substance misuse. The programme will assist service users to live substance misuse free lives.

Throughcare and Aftercare Service
This service supports service users to remain in treatment or remain in recovery through the delivery of relapse prevention interventions and “wrap around” services including improving access to appropriate employment, training and education options, assistance with tackling legal issues linked to criminal behaviour and encouraging community re-integration.

The Council intends to contract with a service provider who can deliver the most economic, efficient and effective service. Potential providers will have in-depth knowledge of the needs of adults who misuse substances and their carers and will have a solid track record of delivering these sort of services. The work will require active partnership with all other local providers within the treatment system and other key partners in the borough. The Council is seeking to introduce self directed support for people requiring social care services and we are looking for providers who can respond positively to this developing agenda.

The contract will be for 3 years with an option to extend on an annual basis for a period of up to an additional 2 years. The Council intends that the three services should be provided as a single contract. The services can be provided by a single organisation or consortium. The successful provider will be required to enter into a lease for a building in the Borough in order to deliver effective services within Hammersmith and Fulham. In order to facilitate the procurement process the Council will be opening the building by appointment to those organisations selected to tender (provisionally this is planned for 19 January 2009).

All expressions of interest, pre-qualification questionnaires (PQQ) and tenders should be submitted via the London Tenders Portal. All organisations wishing to express an interest should register as a supplier on the London Tenders Portal after Wednesday 26 November 2008 onwards, where they will be able to express their interest and download a pre-qualification questionnaire (PQQ). All PQQs must be submitted via the London Tenders Portal and must be downloaded, filled in, signed, scanned and uploaded back to the London Tenders Portal no later than 12:00 Noon on Tuesday 23 December 2008. PQQs received after this time and date may not be considered.

Service Users will be involved at all stages of the selection process.

For further information contact us by telephone on 020 8753 1737 or 020 8753 2516

Notice dated 24 November 2008

----------------------------------------------------------------------

^ ^ Back to top ^ ^

(Page updated 13 January 2009)

Page last updated: 25/05/2010

Archived Contract Notices 2008

Search the site

Help navigation

A to Z of services

Breadcrumbs

Find public services

Archived Contract Notices 2008

Advice & benefits

Business

Community & living

Council & democracy

Education & learning

Environment & planning

Health and social care

Housing

Jobs & careers

Leisure & culture

News

Transport & streets

Help navigation

Site information

Feedback: Tell us what you think