Tenders
Contract Notices -
- Support Brokerage Services
- Building Schools for the Future - Prior Information Notice .
- Prior Information Notice - Passenger Transport & Open Day Event - 10 Feb. 2010
- Off-site Records Storage Contract (Closing date 12 February 2010)
- PSV Driver Training (Closing date 22 February 2010)
- Third Sector Investment Grant for low-level in-house support for Older People (Closing date 12 March 2010)
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BUILDING SCHOOLS FOR THE FUTURE - PRIOR INFORMATION NOTICE.
A Prior Information Notice was published in the Supplement to the Official Journal of the European Union on 15 October 2009 under reference 2009/S 199-286457. The purpose of the Prior Information Notice is not to seek at this stage expressions of interest, but to alert prospective tenderers that the Council intend to place a Contract Notice on or about 27 November 2009. Full details can be obtained by clicking on the reference number above (a new window will be created)
----------------------------------------------------------------------EXPRESSIONS OF INTEREST SOUGHT FOR SUPPORT BROKERS
Are you an organisation or individual that can provide support brokerage to the Council's customers who need help creating and sourcing a support plan?
The community services department (CSD) is implementing a change to the current adult social care model. It is settings up a new model based upon individuals, who need care support, being able to develop their own plans for meeting those needs. Some will need the help of a support broker. This role means helping to create with the individual a plan that will help them fulfil their care needs and help to procure the services identified in the plan.
There is a target to have 100 residents on support plans by the end of the summer 2009 and then to have 100% of new residents needing services to have a form of personalised service by 2012. Therefore the Council is seeking expressions of interest from organisations or individuals who wish to provide the support brokerage role. If training is needed then this can be arranged in exchange for a fee or number of completed support plans. All support brokers will need to have a Criminal Record Bureau (CRB) check.
Interest is sought from organisations of any sector of the market and individuals who are carers, ex-carers, direct payment users, existing recipients of services, borough residents, independent brokers, other councils.
A Job Description and the Role for a Support Broker is attached for your information.
If you are interested please email Matthew Jones (Head of Community Procurement) giving your details and a brief description of your capability and capacity to do this role?
Notice dated: 18 June 2009
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PASSENGER TRANSPORT SERVICES - PRIOR INFORMATION NOTICEThe Council will be tendering a contract for its passenger transport services later this year. The main recipients of these services are:
- Students, usually children or young people with mobility and/or learning difficulties, requiring home-to-school transport, and return; and
- Disabled adults residents with mobility requirements needing transport from home to day centres, and return.
The service currently has around 300 daily users, costs range between £2,000,000 to £3,000,000 (GBP) a year to operate, and is provided directly as an in-house arrangement. There will not be an in-house bid when the contract is tendered in the forthcoming months.
Interested parties should therefore note that the successful contractor must be able to fully comply with the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) (there will also be a requirement to provide comparable pension arrangements for affected staff).
A copy of the Prior Information Notice was sent for publication in the Official Journal of the European Union (OJEU) on 13 January 2010, and was published on 14 January 2010.
PASSENGER TRANSPORT SERVICES - CONTRACTORS' OPEN DAY (10 February 2010)
Prior to commencing a formal tendering exercise, we are keen to hear from suitably qualified organisations interested in providing these services and as a prelude to this we will be holding an open day for interested contractors on Wednesday 10th February 2010 at Fulham Palace, Bishop's Avenue, Fulham, London, SW6 6EA.
The purpose of the day is to brief contractors in more detail on the existing provision, share views on possible future options and actively consult and seek input from the transport industry.
The Open Day will be attended by the Council’s Cabinet Members and Assistant Directors, along with representatives from neighbouring London boroughs interested in the possibility of joining a framework contract. The day will consist of short presentations, questions and answers from the floor and the opportunity for individual discussion with those charged with taking the process forward.
We want to make sure, before deciding on the best way forward, that our contract will provide value for money to the Council, a responsive service to vulnerable users, and is commercially viable for providers.
We particularly want to hear providers views about:
- how best to package this contract;
- how long the contract should run for;
- the commercial attractiveness and any complexities of tendering a framework contract that other authorities could join at a later date;
- depot facilities;
- the lead-in period needed by a successful contractor to source and adapt the vehicles, and manage the transfer of the existing in-house drivers and escorts under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) (there will also be a requirement to provide comparable pension arrangements for affected staff); and
- the best procurement method to use for this contract.
Consideration may be given to expanding the scope of the contract to include other west London boroughs or health related public sector organisations.
In keeping with good procurement practice, all attendees will have equal access and opportunity to share their views and ideas with us. The event will also include a light lunch and a visit to the Council’s current depot facility in the south of the borough for which transport will be provided.
Due to space restrictions, attendance on the day will be by invitation only and organisations wishing to attend should write or e-mail the person listed below to book a free place and receive a prospectus providing further information on the event and the current service.
All enquiries to be addressed to –
Mr K Corrigan,
Head of Site Care, Facilities & Corporate Transport Procurement,
Childrens Services Department,
Hammersmith & Fulham Council,
C/o Town Hall, King Street,
Hammersmith, London, W6
Notice dated 13 January 2010.
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CONTRACT FOR PROVISION OF OFFSITE RECORDS STORAGE SERVICE (Closing date Friday 12 February 2010 )
The Council is seeking expressions of interest for the provision of an offsite records storage service to the Council. The Contract is expected to commence in December 2010 for a five year period (expiring November 2015), with the option to extend by mutual agreement for up to two additional years.
The successful contractor must provide secure storage of the Council’s non-current administrative records and documents in line with BS 5454, the Data Protection Act 1998 and Council information management policies as they are unique and irreplaceable documents containing important and confidential information. The successful contractor must provide all necessary and appropriate support, including quick access and retrieval services as these records are vital to the Council’s work.
In addition the successful contractor will be required to provide the following services including:
- Secure storage for H&F’s non-current administrative records, with appropriate support and retrieval services
- The ability to serve the varied and numerous Council sections
- Deliver to the Council’s nine official designated delivery sites throughout the borough (NB: these may vary moving forward).
- The ability to collect newly stored boxes from any address in the borough.
- Manage a contract term for 5 years, subject to early termination or extension, reviewed and monitored annually.
- An extended service to other Public Service partners of the Council that may wish to use the offsite storage contract in the future, such as neighbouring London boroughs.
- The ability to provide a scan on demand service in line with the requirements of BS 10008: 2008
The main business requirements can be summarised as follows:
- Maintain records, documents and items in a manner that ensures that they are secure and readily accessible.
- Further improve the Council’s knowledge of and control over its records and documents by enabling classification of records.
- Retrieve records quickly and cost effectively by providing a range of delivery options, e.g. emergency, same day, next day, agreed regular scheduled collections and deliveries.
- Enable the Council to meet all statutory requirements including though not limited to the Freedom of Information Act 2000, Data Protection Act 1998 and the Environmental Information Regulations 2004.
- Apply best practice for records management as outlined in section 46 of the Freedom of Information Act 2000 and to facilitate the implementation of the Council’s retention and disposal schedule ensuring records are disposed of in accordance with the relevant legislation by providing certified confidential destruction.
- Enable more efficient use of office space and onsite and offsite storage space.
- Enable systematic digitisation of appropriate records and documents (i.e. scanning on retrieval).
- To create a central index of records stored offsite.
- To have an online ordering system for records stored offsite.
- To have the ability to run relevant management reports.
Applicants must have a proven track record of providing all of these services.
The tendering exercise is being carried out using a Restricted Procedure. Those wishing to express an interest must complete the pre-qualification questionnaire (PQQ) and this must be returned on or before 17:00 hrs on Friday 12 February 2010. In order to obtain a copy of the PQQ you must register an interest on the London Tenders Portal (link), and the completed PQQ must be returned through this portal on or before the date given. Please allow ample time to up load the PQQ document onto the portal as late applications cannot be considered.
Notice dated : Friday 15 January 2010.
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CONTRACT FOR THE DELIVERY OF PSV DRIVER TRAINING (Closing date 22 February 2010)
The Council is inviting expressions of interest from organisations experienced and qualified in the training of PCV drivers (D1).
The Council is seeking to embark on a driver training exercise of approx 30 individuals and the successful organisation will need to deliver the programme within a clearly specified structure and timetable, with the anticipated start being in April 2010. The training must be completed by December 2010.
Training will need to be based within the Hammersmith and Fulham area and the Council will supply the necessary training vehicle meeting DVLA test standards.
If you would like further details of this opportunity, please contact Mr Clive Smith, Passenger Transport Operations Manager, Children's Services Department, c/o Town Hall, King Street, London, W6 9JU in the first instance. The closing date for expressing an interest is 22 February 2010
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THIRD SECTOR INVESTMENT GRANT FOR LOW-LEVEL IN-HOME SUPPORT FOR OLDER PEOPLE (Closing date 12 March 2010)
The Council is inviting applications from suitably qualified and experienced organisations for the provision of a Low-Level In-Home Support Service for the over 50s.
The Council is providing a Third Sector Investment Grant for a service which will coordinate the delivery of low-level in-home support to the over-50’s in Hammersmith and Fulham. This non-assessed social support service will be subsidised by service users on a subscription basis. The service will be on offer to all Borough residents over the age of 50, whether or not they are FACS (Fair Access to Care Services) eligible and will maximise the potential of older people to contribute positively to their community as well as meeting their basic social care needs at a point before they become eligible for state support.
The support service will focus on primary prevention and some secondary prevention in the following ways:- Primary prevention – the service will help maintain independence, health and wellbeing by providing universal access to good quality information about local services, promoting health and active lifestyles, delivering practical services and on-demand help with small tasks, promoting a positive image of older people, and enabling social contact between older people.
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Secondary prevention – the service will act as an "early warning" system by putting mechanisms in place to ensure that those ‘at risk’ of suffering health related problems, strokes or falls are identified and referred to the appropriate agency as and when required.
The grant will run for three (3) years and the service is expected to be self-sustaining thereafter. The Council intend to award the contract by 31 March 2010.
A provider briefing will be held on the 15th of February 2010 from 1300-1400. Organisations wishing to receive additional information and/or bid should e-mail the person listed below requesting the Specification, Application Form and Instructions. All documents will be distributed upon request and the Application Form must be received by the Council on or before 17:00 on Friday 12th March 2010. Application Forms received after this time and date may not be considered.
Mr Christian Harris,
Partnerships and Procurement Division,
Community Services Department,
London Borough of Hammersmith & Fulham,
4th Floor, 77 Glenthorne Road,
London, W6 0LJ.
Notice dated 9 February 2010.
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