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Tenders

LISTED CONTRACT NOTICES -

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GENERAL INFORMATION.

London Tenders Portal (the "Portal")

Most of the Council's tendering exercises will be undertaken through the London Tenders Portal (new window), and all communications will be managed through it.  Where the Portal is being used you must register an interest on it in order to participate (registration is free). Approximately a third of the London boroughs also subscribe to using the Portal and by registering you will also receive email notifications of other relevant opportunities as and when they arise from the participating organisations (as listed on the Portal).  The above link can be used for those who are already registered or organisations registering for the first time.  If you are registering for the first time on the Portal the system provides a Supplier Registration Wizard and you will need to complete each step. Once you have completed your registration application form it will be reviewed. If another person within your organisation has previously registered an interest on the system your application will be rejected and an e-mail explaining why will be sent to you. You will need to contact that person within your organisation that is already registered and have them set up an account for you. Once your application has been accepted you will receive an email informing you of this and giving you a username and password, you will then be able to access this opportunity (and others that may be on the system).

Equalities and Health & Safety

Due to the nature of some of the contracts to be awarded, it may be appropriate for you to familiarise with the appropriate guidance and/or Codes of Practice that are currently in force and issued by the Equality and Human Rights Commission (new window) set up by the UK Government.  Where appropriate, it will be a condition of contract that the successful contractor will be required to comply with this advice and the Council's Equal Opportunities Policy (new window). 

The Council's requirements may include contractors and services providers to demonstrate a compliance of Health & Safety legislation.  The Council recognises the accreditation afforded by the Contractors Health and Safety (CHAS) Scheme (new window) (although there are equivalents detailed on the Safety Schemes in Procurement Forum - SSIP - website) (new window).

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DESIGN, SUPPLY & INSTALLATION OF CCTV IN MULTIPLE HOUSING ESTATES (Closing date 27 Aug. 2010 at 03:00 hrs)

Expressions of interest are invited from suitable contractors wishing to submit a tender to undertake new Design, Supply and Installation of CCTV systems upon multiple housing estates (Bayonne Estate & Lampeter Square, White City & Batman Close and Becklow Close) located within the London Borough of Hammersmith & Fulham.  These estates will be linked back to the Borough-wide CCTV System.  The New CCTV System will comprise of execution of design (portion – fibre network) supply and installation of wiring, cameras, camera poles/brackets, control equipment comprising of vda’s, dvr’s, matrix, switching etc, onward transmission and interface works.  The estimated values of the three estates, namely Bayonne Estate & Lampeter Square, White City & Batman Close and Becklow Close are £270,000.00, £470,000.00 and £105,000.00 respectively, subject to securing level of funding.  The works are anticipated to commence in February 2011, concurrently with durations of the three estates, namely: Bayonne Estate & Lampeter Square, White City & Batman Close and Becklow Close as 10 weeks, 16 weeks and 8 weeks respectively.

Contractors will need to complete a pre-qualification questionnaire (PQQ) that demonstrates that they have sufficient experience, management and engineering staff with the necessary skills to undertake these works.

The tendering exercise is being managed through the London Tenders Portal .   PQQs can be only be obtained through this Portal and completed documents must be uploaded onto it no later than 03:00 hrs on Friday 27 August 2010.  All communications regarding the tendering process will be managed through the Portal.

A Contract Notice was sent for publication in the Official Journal of the European Union (OJEU) on 27 July 2010 and published on 30 July 2010 - reference 2010/S146 225848 .

Notice dated 27 July 2010 

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YOUTH SERVICES - APPROVED PROVIDERS LIST FOR YOUNG PEOPLE'S ACTIVITIES (Closing date 31 August 2010)
- Providing Positive Activities For Young People Aged 8-19 (and up to 25 for those with a disability)

Expressions of Interest sought.  The London Borough of Hammersmith & Fulham (the "Council") is a borough of opportunity. This includes wanting young people to have opportunities which enables them to pursue happy and full lives and to achieve economic well being.   We are also a Council committed to putting residents first by providing the best possible value for money services to our local community.

If you are an organisation suitably experienced and able to provide services to young people in Hammersmith & Fulham we would like to hear from you.

We are reopening our approved providers list to deliver a range of positive activities for young people aged 8-19, and up to age 25 for those with a disability. The Council will use the list to commission positive activities for young people across the borough, up to £50,000 in value per annum, however contracts may be for multiple years. Positive Activities for Young People are educational leisure time activities or recreational leisure time activities that contribute to young people’s personal and social development, and can include sports, leisure, arts, media, cultural, educational, outdoor pursuits, volunteering and the like.

We are particularly keen to hear from organisations who can deliver the following services/programmes:

  • Generic Youth Services
  • Art and Fashion programmes
  • Targeted programmes for disabled young people.

The Council will add successful organisations to the approved list and then seek quotes for delivering a service specification.   The list will be broken down into the following categories:

  • Sports/Fitness/Wellbeing (max of 19 organisations in total in this category)
  • Arts/Fashion (max of 19 organisations in total in this category)
  • Digital Media/Film/Photography (max of 19 organisations in total in this category)
  • Music/Performing Arts (max of 19 organisations in total in this category)
  • Business/Study/Careers (max of 19 organisations in total in this category)
  • Other (max of 23 organisations in total in this category)
  • Targeted programmes for disabled children & young people.

Successful organisations will be added to the list in September, however October and December school holiday specifications will be sent out only to existing providers in August 2010.  If a suitable provider is not on the list the council will commission such services in line with our standing orders and good procurement practice. 

The approved list has been running since 1 April 2010 for an initial period of 1 year, but with the option to extend for 2 further years.

This opportunity is NOT being run through the London Tenders Portal.  Organisations wishing to apply to the approved list should send through a request to Youth Commissioning .  Due to the high volume of expected responses to this advertisement all enquiries must be made through this e-mail link.  

The selection of successful organisations on to the list will be based on the evaluation criteria that will be set out in the documentation provided to enquirers

Applications must be returned no later than 12:00 noon on 31 August 2010.

Notice dated 30 July 2010.

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BOROUGHWIDE (NON-HOUSING PROPERTIES) WATER SYSTEMS RISK ASSESSMENT, SURVEYS, INSPECTIONS AND REMEDIAL WORKS (Closing date 13 September 2010)

The Council is seeking an expression of interest from suitable contractors who would like to be considered for an invitation to tender for a 4-year contract to carry out water systems risk assessments, survey inspections, testing and remedial repairs to its properties (Educational, Social Services, Civic Buildings and other ad hoc properties).  A Contract Notice was sent for publication in the Official Journal of the European Union (OJEU) on 11 August 2010 and published on 13 August 2010 (reference 2010/S 156-241696 ) (new window). 

Applicants must be technically competent to participate in a procurement of this nature and will be required to complete a pre-qualification questionnaire (PQQ) that will be used to assess their suitability.

The tendering exercise is being undertaken through the London Tenders Portal (new window).  PQQs can be only be obtained through the London Tenders Portal (the "Portal") and completed documents must be uploaded onto it no later than 03:00 hrs on 13 September 2010. 

Applicants may be interested in additional Contract Notice being advertised by Hammersmith & Fulham Homes Ltd in respect of a similar housing related service (see below).  The relevant Contract Notice appeared in the Official Journal of the European Union on 14 August 2010 (reference 2010/S 157-243169 ) (new window). Both tendering exercises are being administered through the Portal.  If an applicant wishes to apply for both tenders they need only complete one pre-qualification questionnaire (PQQ) in respect of both notices.  However in order to register an interest for tendering for both contracts the same PQQ needs to be up-loaded against each contract opportunity shown on the Portal.  Failure to upload the completed PQQ against both opportunities may exclude the applicant from being considered for both contracts.  The Council reserves the right to reject applicants for either contract or both based on the information supplied in the PQQ.

All communications regarding the tendering process will be managed through the Portal.

Notice dated 16 August 2010.

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HFHMS logoBOROUGHWIDE (HOUSING PROPERTIES) WATER SYSTEMS RISK ASSESSMENT, SURVEYS, INSPECTIONS AND REMEDIAL WORKS (Closing date 13 September 2010)

Hammersmith & Fulham Homes Ltd (H&F Homes), a wholley owned company of the Council, is seeking an expression of interest from suitable contractors who would like to be considered for an invitation to tender for a 4-year contract to carry out water systems risk assessments, survey inspections, testing and remedial repairs to its properties.  A Contract Notice was sent for publication in the Official Journal of the European Union (OJEU) on 11 August 2010 and published on 14 August 2010 (reference 2010/S 157-243169 ) (new window). 

Applicants must be technically competent to participate in a procurement of this nature and will be required to complete a pre-qualification questionnaire (PQQ) that will be used to assess their suitability.

The tendering exercise is being undertaken through the London Tenders Portal (new window).  PQQs can be only be obtained through the London Tenders Portal (the "Portal") and completed documents must be uploaded onto it no later than 03:00 hrs on 13 September 2010. 

Due to the nature of the contract to be awarded, tenderers should make themselves familiar with the appropriate guidance and/or Codes of Practice that are currently in force and issued by the statutory commission The Equality and Human Rights Commission (new window) set up by the UK Government.
It will be a condition of contract that the successful contractor will be required to comply with the H&F Home's Equal Opportunities Policy (new window) and register with the Contractors Health and Safety (CHAS) Scheme (new window) or equivalent.

Applicants may be interested in additional Contract Notice being advertised by Council in respect of a similar non-housing related service (see above).  The relevant Contract Notice appeared in the Official Journal of the European Union on 13 August 2010 (reference 2010/S 156-241696 ) (new window). Both tendering exercises are being administered through the Portal.  If an applicant wishes to apply for both tenders they need only complete one PQQ in respect of both notices.  However in order to register an interest for tendering for both contracts the same PQQ needs to be up-loaded against each contract opportunity shown on the Portal.  Failure to upload the completed PQQ against both opportunities may exclude the applicant from being considered for both contracts.  H&F Homes reserves the right to reject applicants for either contract or both based on the information supplied in the PQQ.

All communications regarding the tendering process will be managed through the Portal.

Notice dated 16 August 2010.

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TERM CONTRACT FOR TREE MAINTENANCE 2011 TO 2014 (Closing date 03:00 hrs 15 September 2010)

The Council invites applications from suitably qualified and experienced organisations wishing to be considered for inclusion on a short-list to tender for the Tree Maintenance Term Contract for 2011 to 2014.  The Council's stock contains approximately 17,000 trees, including street trees on the busy inner city public highways and, trees within parks, open spaces and housing sites within its jurisdiction.

All street trees are subject to a planned management programme and are inspected and/or maintained at least once every 3½ years.  The larger growing trees, such as London Planes and Limes, in close vicinity of houses are pruned to control their size and growth on a three yearly cycle.  Other street trees are pruned as necessary on instruction by the Council.

The anticipated commencement date for the contract is 1 April 2011.  The duration shall be three years, terminating on the 31st March 2014, with the option for two 12 month extensions to be granted annually at the Council’s discretion.  The contract shall include labour, plant, materials & storage costs required to carry out the following maintenance service to trees within the public highway, parks and open space and residential housing estates under the responsibility of the council:

  • The winter tree pruning programme;
  • The pruning/pollarding of trees as directed/required;
  • The planting and maintenance of new trees and shrubs;
  • The provision of a tree inspection service (although please note the council generally undertakes tree inspections itself);
  • Other ad-hoc tree surgery operations as required; and
  • Emergency response where tree expertise is required, including out of hours response.

How to apply

This contract will be tendered using the London Tenders Portal website (new window).  Whilst it is not possible to be precise, applicants are required to be of a sufficient size to operate the contract and are likely to also be operating contracts of similar size.  In addition to the minimum requirements contained within the Pre-Qualification Questionnaire (PQQ), minimum financial risk thresholds apply, as provided by the Council’s appointed credit reference agency (Credit-Safe Ltd) and detailed within the scoring sheet accompanying the PQQ.  Failure to achieve this minimum threshold may result in the application being unsuccessful.

The short listed organisations invited to tender will be drawn up on the basis of the responses received to the PQQ.  The completed PQQ must be returned through the London Tenders Portal website on or before 03:00 hrs on 15 September 2010.  Failure to complete and return the PQQ in the prescribed manner will lead to the application being rejected.

The conditions of contract for this contract will be the Institution of Civil Engineers Condition of Contract, Term Version which is available for purchase from http://www.tsoshop.co.uk/.  The specifications shall be generally based on the Specification for Highway Works, with some local amendments and additions.

Notice dated 17 August 2010.

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Page last updated: 17/08/2010