eProcurement

The Council is undertaking a programme of change affecting the way it trades with its existing and potential suppliers/contractors for the procurement of supplies and services. The Councils' plan is to gradually replace all paper based orders with emailed electronic orders. The Council wants to be able to send orders by email to approved companies and those that have been awarded contracts.

What does this mean to you?

There are many benefits for allowing electronic communication: 

• Emails coming into one central location known to all parties; via PDF, html and xml formats.
• Complete visibility of all business from Hammersmith and Fulham.
• No paper chasing, saving potentially up to £70 per order.
• Potential to accept an electronic file for upload into your ordering system.
• Potential to transfer invoices to Hammersmith and Fulham electronically.        

What do you need to trade with electronically?

If you want to trade with us electronically you will need a computer connected to the internet with the following:

• Adobe Acrobat version 6.0.
• A single email address to which we can send all emailed orders.  You will also need to make sure that the Council has the following details
  • Supplier name
  • Payment address (inc. postcode)
  • Contact name
  • Telephone and Fax numbers
  • URL (website)
  • VAT registered number        
• You need to check your computers security settings or other restrictions that may affect the electronic transfer, for example a firewall that blocks emails with attachments.        

What happens if you cannot trade electronically?

You will not be excluded from doing business with us if you are not on the internet. When you are ready we will be happy to talk to you about the potential benefits and the Council plans to hold workshops for small businesses in due course.

Special arrangements for Agency Staff

This is set out on the Agency Staff page.